Department of Military Affairs Tender by Indian Army (GEM/2024/B/5560533)
PROC OF COLD DESERT OUTER MULTI LAYER CLOTHING SYSTEM CAMOUFLAGE SAND DIGITAL (CDO-MLCS)
Tender Timeline
The tender titled PROC OF COLD DESERT OUTER MULTI LAYER CLOTHING SYSTEM CAMOUFLAGE SAND DIGITAL (CDO-MLCS), identified by reference number GEM/2024/B/5560533, is issued by the Department of Military Affairs, part of the Ministry of Defence. This procurement aims to acquire specialized clothing systems required for operations in extremely cold desert conditions, with a quantity of 1,600 units specified in the bid.
Scope of Work and Objectives
The objective of this tender is to procure a cold desert outer multi-layer clothing system, designed specifically for camouflage in sand conditions. The selected vendor will be responsible for delivering high-quality garments that meet the stringent specifications outlined in the associated technical documents. Vendors are required to demonstrate their ability to meet the specific thermal insulation, moisture-wicking properties, and camouflage requirements inherent to cold desert climates.
Eligibility Criteria
To be eligible for participation, bidders must be a registered entity capable of fulfilling the specified requirements. The following criteria must be met:
- Minimum average annual turnover of 187 Lakhs over the past three years.
- Three years of past experience in providing similar clothing systems or services is required.
- Micro, Small, and Medium Enterprises (MSEs) and startups are exempt from the years of experience criteria upon submission of appropriate documentation.
Technical Requirements
Technical compliance is paramount for this procurement. Bidders must provide:
- Detailed specifications of the multi-layer clothing system as per the buyer's requirements.
- OEM authorization certificate to validate their capacity to deliver the specified garments.
- Supporting documents that showcase compliance with the Bill of Quantities (BoQ) specification.
Financial Requirements
An Earnest Money Deposit (EMD) of 1,900,000 is mandatory and should be submitted with the bid. The selected contractor will also be subject to performance security requirements, which ensures compliance with the terms of the contract.
Document Submission Details
The bid submission must be comprehensive and include:
- Experience criteria
- Past performance documentation
- Bidder’s turnover certificates
- OEM authorization certificate
- Annual turnover statements
- Any additional documentation as requested in the Acceptable Technical Criteria (ATC).
Special Provisions
The tender is particularly friendly to Micro, Small, and Medium Enterprises (MSEs) and startups, offering exemptions from specific experience requirements. This encourages wider participation from smaller entities in defense procurement processes.
Evaluation Process
Bids will be evaluated through a Total value-wise evaluation method. The 50% Lowest Priced Technically Qualified Bidders rule will be applied for selecting bidders. Each submission will undergo a thorough technical evaluation to ensure compliance with the tender specifications.
Delivery Locations
The delivery locations for the CDO-MLCS clothing system will be designated by the Indian Army. Successful bidders are to coordinate the logistics with the buyer's rappresentatives.
Technical Clarifications
Bidders will be allowed 2 days to provide any technical clarifications during the evaluation period, ensuring that all questions related to the bid specifications are addressed.
Contact Information
Specific contact information was not disclosed in the tender data. Interested parties are encouraged to refer to the main document for more direct communication channels.
This comprehensive description aims to inform potential bidders about the key aspects of the GEM/2024/B/5560533 tender, ensuring clarity on requirements and expectations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a minimum average annual turnover of 187 Lakhs over the past three years and having three years of past experience in supplying similar services. MSEs and startups benefit from exemptions from years of experience criteria.
All bidders must submit their OEM authorization certificate, past performance documentation, and validation of their annual turnover, including any additional documents requested as per the Acceptable Technical Criteria (ATC).
Bidders can register through the tendering platform by creating their profile, submitting necessary business documentation, and ensuring compliance with all eligibility criteria.
Bidders may need to submit their documentation in specific formats as outlined in the tender guidelines, generally including PDF, Excel, or Word formats, ensuring all files are clearly labeled and organized.
The technical specifications require the clothing system to meet stringent standards for thermal insulation, moisture-wicking properties, and effective camouflage in sand conditions as per the specifications outlined in the tender documents.
Yes, compliance with all technical specifications and provisions laid out in the bid documents is required, including adherence to quality standards set forth by the Department of Military Affairs.
The EMD amount stipulated for this tender is 1,900,000. It must be submitted along with the bid to participate in the evaluation process.
The selected bidder will be required to furnish performance security to guarantee contract execution as per the terms stipulated by the contracting authority.
Specific payment terms will be defined in the contract, but generally include milestones related to delivery, acceptance, and any other agreed conditions.
Price evaluation will primarily consider the total value submitted. The 50% Lowest Priced Technically Qualified Bidders rule will ensure that financially and technically viable proposals are prioritized for selection.
Bidders are required to submit their bids online via the designated procurement portal where all necessary documents should be uploaded in accordance with the submission guidelines.
Results will typically be communicated through the official procurement platforms, with notifications sent to the registered emails of participating bidders after the evaluation process is complete.
MSEs are provided with exemptions from certain experience requirements to encourage participation in defense tenders, enhancing opportunities for smaller businesses in government procurement.
Yes, startups are similarly exempted from experience requirements, enabling them to engage in the tender process provided they submit appropriate documentation supporting their claims of eligibility.
This tender encourages local manufacturing and procurement, aligning with the ‘Make in India’ initiative by allowing companies that manufacture in India to participate, thereby fostering domestic industries in defense procurement.
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