Department of Military Affairs Tender by Indian Army (GEM/2024/B/5560808)
PROC OF GLACIER MULTI LAYER DOWN CLOTHING SYSTEM CAMOUFLAGE WHITE DIGITAL (GMLDCS-CWD)
Tender Timeline
Tender Title: Procurement of Glacier Multi Layer Down Clothing System Camouflage White Digital (GMLDCS-CWD)
Reference Number: GEM/2024/B/5560808
Issuing Authority/Department:
Ministry of Defence
Department of Military Affairs
Scope of Work
The main objective of this tender is to procure 1600 pieces of the Glacier Multi Layer Down Clothing System in Camouflage White Digital format (GMLDCS-CWD). This clothing system is designed for extreme cold climates and is intended for delivery to the Indian Army. The detailed specifications of the product are outlined in the technical documentation provided here.
Eligibility Criteria
Eligible bidders for this tender must meet the following requirements:
- Must be registered entities with a valid Udyam Registration if claiming MSE benefits.
- Must have a minimum average annual turnover of ₹280 Lakh over the past three financial years.
- Should possess three years of past experience in supplying similar products to Central or State Government Organizations or PSUs.
- Exemptions regarding experience and turnover criteria are available for Micro, Small, and Medium Enterprises (MSEs) and for Startups as per applicable rules.
Technical Requirements
The bidder must comply with the specified technical standards that include, but are not limited to:
- Product materials and manufacturing processes must conform to the quality standards required for military and defense applications.
- Each product must have at least 5 Years of usable shelf life under Indian tropical conditions.
Financial Requirements
An Earnest Money Deposit (EMD) of ₹2,900,000 is required to be submitted along with the bid. Special provisions for EMD exemption are available for Micro and Small Enterprises upon submission of the requisite documentation. Furthermore, a Performance Security is required after the contract award, which can be in the form of a bank guarantee or other acceptable methods.
Document Submission Details
Interested bidders are required to submit the following documents:
- Experience Criteria documentation
- Past Performance details
- Bidder Turnover statements
- Certificates as requested in the Additional Terms and Conditions (ATC)
- OEM Authorization Certificate
- Compliance documentation for Bill of Quantity (BoQ) specifications
- Supporting documents if claiming exemptions for experience or turnover criteria.
Submission methods: Bids must be submitted electronically through the GeM portal and physical copies of certain documents must reach the designated authority within 5 days of bid submission.
Special Provisions
Micro, Small, and Medium Enterprise (MSE) Benefits
MSEs are exempt from meeting the turnover and experience criteria, provided they can meet the technical specifications. Startups also receive similar exemptions, encouraging the participation of new entrants in the defense procurement market.
Evaluation Process
Bids will be evaluated based on the total value, taking into account both technical specifications and pricing. A reverse auction may be conducted, focusing on the 50% lowest priced technically qualified bidders to ensure competitive pricing.
Delivery Locations
Goods are to be delivered to designated locations specified in the bid documentation. The first delivery is expected at Leh, given the extreme climatic conditions addressed by the clothing system.
Contact Information
For any clarifications, bidders should refer to the official channels listed in the main document associated with this tender.
This tender aims to contribute significantly to the capability and readiness of the Indian Army in extreme cold conditions, emphasizing local manufacturing and participation in line with 'Make in India' policies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a minimum annual turnover of ₹280 Lakh over three years, and possessing three years of past experience supplying similar products to government organizations. MSEs and Startups may qualify for exemptions in these criteria.
The required documents include experience criteria proof, past performance records, bidder turnover statements, OEM authorization, and compliance with BoQ specifications. Any bidder seeking an exemption from experience or turnover criteria must provide supporting documentation.
To register, prospective bidders must create a profile on the GeM portal. Ensure that your organization is registered and compliant with all the necessary legal and financial requirements.
Products must conform to military-grade quality standards and should have a usable shelf life of at least 5 years in Indian tropical conditions. All specifications are detailed in the technical documentation linked in the tender description.
Yes, bidders must adhere to the quality standards required for military products, which include compliance with specified materials and manufacturing processes that meet military specifications.
Bidders need to ensure compliance with the specified technical criteria, documentation of past performance, financial turnover statements, and any necessary certifications as outlined in the tender documentation.
The EMD amount required for this tender is ₹2,900,000. MSEs may apply for an exemption, provided they submit the necessary documentation when applying.
After contract award, successful bidders must submit a performance security which can be in the form of an Account Payee Demand Draft or a Bank Guarantee equivalent to 5% of the contract value.
Payment terms will be as per the accepted norms and are subject to the approval of financial documentation upon successful supply and inspection of goods delivered.
Bids will primarily be evaluated based on the total value and compliance with technical specifications. A reverse auction may be conducted to ensure competitive pricing among qualified bidders.
While specific dates are not included in the tender description, it is essential for bidders to remain updated on submission timelines through the GeM portal.
Yes, MSEs are exempted from the experience and turnover criteria if they can meet the quality and technical specifications. Startups are also offered similar exemptions, facilitating a greater entry opportunity into the defense sector.
Bids must be submitted electronically through the GeM portal. Specific physical documents may need to be sent to designated authorities, as stated in the tender instructions.
For additional queries, bidders are encouraged to check the official documents or contact the listed relevant authorities through the GeM portal for clarity and further assistance.
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