Tender Title: Supply of Spices and Condiments
Reference Number: GEM/2025/B/6165177
Issuing Authority: Department of Military Affairs, Ministry of Defence
The scope of work under this tender includes the supply of spices and condiments, specifically focusing on a selection of high-quality products including Cumin, Turmeric (both whole and ground as per IS 3576), Chilly (as per IS 2322), and Fenugreek (Methi) (as per IS 3795). The objective is to procure a total quantity of 285 units, ensuring that the products meet the stringent quality standards required by the Department of Military Affairs.
Eligibility Criteria:
To qualify for this tender, bidders must fulfill certain eligibility criteria, which includes being a registered business entity within the relevant sectors. This includes proof of industry standards compliance and any certifications necessitated by the regulatory bodies for the supply of food products.
Technical Requirements:
Participating vendors are required to submit documentation that attests to the quality standards of their products, as well as compliance with applicable regulatory certifications. It is essential to provide specifications that follow Indian Standards (IS) governing food quality, processing, and hygiene.
Financial Requirements:
Vendors must demonstrate their financial capability to execute the contract efficiently. This includes a review of financial statements, tax compliance documentation, and possibly a commitment to maintaining fair pricing throughout the tender lifecycle.
Document Submission Details:
All documents pertaining to the tender must be submitted electronically through the designated procurement platform. Vendors are advised to ensure that their submissions conform to the specified formats required by the Department of Military Affairs, including any original certifications or declarations.
Special Provisions:
The tender recognizes and encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special considerations may be given during the evaluation phase for eligible participants, potentially enhancing opportunities and fostering inclusivity within the supply chain.
Evaluation Process:
The evaluation process will involve a thorough assessment of the submitted documents, ensuring compliance with the technical, financial, and eligibility requirements. Each submission will be scored based on predetermined criteria, with a focus on quality, pricing models, and delivery capabilities.
Delivery Locations:
Products must be delivered at specified locations provided by the Department of Military Affairs. Vendors will be responsible for transportation logistics and ensuring timely delivery in compliance with the outlined delivery schedule.
Contact Information:
For further inquiries about this tender, potential bidders may contact the Department of Military Affairs directly through the official channels. Specific contact details can be acquired from the procurement platform.
In summary, this tender presents an excellent opportunity for qualified vendors to engage with the Ministry of Defence, supplying essential spices and condiments that contribute to national needs and welfare.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with local laws governing the supply of food products. Vendors must demonstrate their ability to meet necessary quality standards and possess relevant certifications from regulatory authorities. Furthermore, it may include financial capability assessments to assess the vendor’s ability to fulfill contract obligations successfully.
The technical specifications dictate that all supplied products must conform to Indian standards (IS). For instance, turmeric must be submitted as both whole and ground as per IS 3576, while chilly must meet standards as prescribed under IS 2322. Additionally, fenugreek must comply with the quality parameters established in IS 3795. Vendors are expected to provide certificates proving compliance with these standards.
Documents must be submitted electronically via the designated procurement platform. It is essential for vendors to follow the specified formats for all documents listed in the tender, ensuring that each file adheres to the submission guidelines regarding size and type. This may include verification of original certificates and compliance documents.
A performance security may be required to ensure the successful fulfillment of contract obligations. The specifics of the security amount and conditions will be detailed in the tender documents and are typically calculated as a percentage of the tender amount. Vendors should prepare to meet this requirement to qualify for successful bid evaluation.
Yes, there are specific benefits for MSEs included in this tender. The Department of Military Affairs encourages participation from MSEs by introducing special considerations during the evaluation process. This includes potentially relaxed financial criteria and a focus on fostering local entrepreneurship as part of the tender strategy, aligning with the broader goal of promoting indigenous sourcing in compliance with local procurement policies.
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