Tender Title: Supply and Services of Mechanical Components
Tender Reference Number: GEM/2025/B/6164640
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting bids for the supply and services of mechanical components, which include essential parts such as the Converter Actiamake, Distance Washer, Cover Assembly, 352 Dia Clutch Disc Assembly, Clutch Release Bearing Assembly, and several other critical mechanical components like Clutch Release Bearing, Knuckle Bearing, and Fuel Pump Motor, among others. This tender seeks to establish a reliable source of high-quality automotive parts to support the operational requirements of the military.

Scope of Work and Objectives

The core objective of this tender is to secure a supplier capable of providing 35 units of the outlined mechanical components in a timely and efficient manner. The selected bidder will be responsible for the procurement, quality assurance, testing, and delivery of these components to specified delivery locations as directed by the military department.

Eligibility Criteria

Bidder qualifications require entities to be legally registered businesses, with a proven track record in supplying similar mechanical components. Experience with government contracts or military supplies will be advantageous. Bidders must also comply with all legal and industry standards relevant to the provision of goods.

Technical Requirements

Technical specifications for the components must meet the defined tolerances and quality standards set forth by the military. Bidders are encouraged to provide detailed descriptions of their components including material certifications, intended applications, and stringent quality control processes. Detailed compliance with military and safety standards is mandatory.

Financial Requirements

All bidders must submit their financial documents, showcasing their capability to deliver services within stipulated budgets. Bidders should provide pricing details along with applicable taxes and shipping costs. An Earnest Money Deposit (EMD) may be required as part of the bidding process to ensure commitment.

Document Submission Details

All required documents should be submitted electronically via the designated government e-marketplace (GEM) platform. The submission must include the bid proposal, financial documents, technical specifications, and certifications. A clear indication of the bid reference number (GEM/2025/B/6164640) should be included in all submissions.

Special Provisions

There are special provisions available for Micro, Small, and Medium Enterprises (MSEs), as well as startups to encourage participation from these sectors. These provisions may include support such as reduced EMD rates and simplified compliance requirements.

Evaluation Process

Bids will be evaluated based on quality, compliance with specifications, and overall cost-effectiveness. A comprehensive assessment will be undertaken to ensure that only the most qualified parties are selected for supply.

Delivery Locations

The successful bidder will be instructed to deliver the supplies to designated military facilities across various locations. Details pertaining to delivery schedules and locations will be provided once the contract is awarded.

Contact Information

For any inquiries or clarifications regarding this tender, bidders are encouraged to reach out through the contact methods provided on the GEM platform. All queries will be addressed, ensuring smooth communication throughout the tendering process.

In conclusion, this tender presents a valuable opportunity for reputable suppliers specializing in mechanical components to contribute to the defence sector. We invite all interested parties to review the requirements and submit their bids with precision and adherence to the guidelines laid out.