Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173546)
OIL FILTER ASSY,FUEL FILTER PRE MAIN,AIR FILTER,BRAKE PAD,BRAKE SHOE,HAND BRAKE CABLE,WIPER BLADE F
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Tender Title: SPARES
Reference Number: GEM/2025/B/6173546
Issuing Authority: Department of Military Affairs, Ministry of Defence
The SPARES tender represents a significant opportunity for suppliers specializing in automotive components and maintenance parts. The Department of Military Affairs, under the Ministry of Defence, seeks qualified bidders to supply a diverse range of vital spare parts, including oil filters, fuel filters, brake components, and other essential automotive accessories. This tender outlines the requirements and eligibility for prospective suppliers, marking a pivotal step in enhancing operational readiness.
Scope of Work and Objectives
The primary objective of this tender is the procurement of high-quality spare parts necessary for military vehicle maintenance. The scope encompasses the following components:
- Oil Filter Assembly
- Fuel Filter (Pre Main)
- Air Filter
- Brake Pad and Brake Shoe
- Hand Brake Cable
- Wiper Blades (Front and Rear)
- Fan Belt
- Disc Clutch and Clutch Release Bearing
- Joint Assembly (Universal)
- Brake Pad
Bidders must ensure that all items meet the specified technical requirements, ensuring they are fit for purpose and capable of sustaining rigorous military standards.
Eligibility Criteria
To qualify for this tender, suppliers must fulfill the following eligibility requirements:
- Must be a registered entity with appropriate business licenses.
- Prior experience in supplying automotive spare parts is preferred.
- Suppliers must demonstrate the capacity to deliver the specified quantities.
Technical Requirements
Suppliers are expected to meet the following technical specifications:
- Compliance with established quality standards relevant to each product category.
- Provision of product samples or detailed product specifications along with the bid.
- Adherence to all researched and tested compliance requirements for military-grade components.
Financial Requirements
Tender participants must provide a detailed financial proposal, including:
- A comprehensive quotation for all items listed in the tender.
- Payment terms and conditions, including any advance payment options.
- All financial documentation must adhere to the accepted parameters set forth by the Department.
Document Submission Details
Bidders must submit their proposals in a structured format. All bids should include:
- Technical documentation
- Financial bid
- Compliance documents
- Required registration certificates
Submissions must be lodged by the deadline outlined in the official tender announcement.
Special Provisions
This tender will also afford opportunities for Micro, Small, and Medium Enterprises (MSEs) and start-ups, in alignment with government initiatives aimed at promoting local businesses. Benefits may include relaxed qualification requirements or assistance in navigating the submission process.
Evaluation Process
Proposals will undergo a thorough evaluation process based on predefined criteria:
- Technical Evaluation: Assessing product quality and compliance with specifications.
- Financial Evaluation: Comparing price proposals and payment terms.
- Supplier Capability: Evaluation of the supplier's track record and capacity to deliver.
Delivery Locations
Successful bidders will be required to deliver the prescribed items to designated military facilities, with specifications on locations to be provided once contracts are awarded.
Contact Information
For additional details or clarifications, suppliers are encouraged to reach out to the issuing authority. Although contact information was not explicitly stated, interested parties may refer to the relevant sections on the government procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with valid licenses for operation in the automotive parts sector. Suppliers must have prior experience in supplying similar spare parts and demonstrate an ability to deliver the requested quantity efficiently. This ensures that only qualified bidders who meet the necessary standards engage in the tender process.
To qualify, bidders must provide required certificates such as company registration details, GST registration, and any specific standards certifications that are pertinent to the automotive industry. Fulfilling these documentation needs is crucial for compliance and enhances the credibility of the bid.
The registration process involves ensuring all business documents are in order and submitting bids through the designated portal. Bidders must create a profile on the government procurement site, upload required documentation, and adhere to the submission guidelines, ensuring that their bids are both timely and complete.
While the specific EMD details were not specified, it is generally required as a form of security for serious bidders. This amount ensures commitment to the tender process and is typically returned after the contract is finalized or if the supplier is not awarded the contract.
Yes, there are several benefits for MSEs participating in this tender. These might include relaxed technical and financial eligibility criteria, assistance during the bidding process, and potential support for capacity-building initiatives. This aligns with government directives to foster growth and competitiveness among local enterprises.
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