Tender Title: Ord 03
Reference Number: 60eab578
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure essential components for 3.5 KVA generators. The scope of work includes the supply of various parts which are crucial for the operational effectiveness of said generators. The components listed under this tender include Injector Assembly, Fuel Pump Assembly, Air Filter, Ann Bond Tube, M Seal, Adhensive Synthetic Resin Araldite AY 103, among others. The ultimate objective is to ensure all procured parts meet stringent quality standards while assisting in the maintenance and enhancement of generator performance.
Eligibility Criteria
To be eligible for bidding on this tender, participants must be formally registered entities and meet specific qualification requirements established by the Department of Military Affairs. Eligible bidders must also demonstrate relevant experience in supplying similar components and commit to compliance with all stated technical specifications and quality standards.
Technical Requirements
Bidders are required to provide detailed specifications and samples of each item listed in the tender. The technical requirements encompass the following important aspects:
- Injector Assembly: Must meet operational specifications for 3.5 KVA generators.
- Fuel Pump Assembly: Quality standards defined by the Ministry of Defence.
- Air Filter and other components: Must adhere to environmental and operational regulations.
Additional technical documentation may be requested during the evaluation stage to verify compliance.
Financial Requirements
Bidders must indicate their proposed costs for each item while ensuring all financial quotations comply with specified formats outlined in the tender documents. It is necessary to provide an Earnest Money Deposit (EMD) as a show of good faith, which will be outlined further in the submission criteria.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Bidders are required to ensure that their submission includes all compulsory documents such as registration certificates, financial bids, and technical proposals. Each submission must adhere to the accepted document formats and guidelines set forth in the tender documentation.
Special Provisions
This tender offers benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate and are subject to additional incentives, which can lead to an improved evaluation scoring in the submission process. Startups are also encouraged to bid, leveraging the existing provisions that support new entrants in the market.
Evaluation Process
Once the bids are received, an evaluation committee will assess each submission against the stipulated criteria. The evaluation and selection process will encompass both technical and financial evaluations, ensuring that the selected bidder provides the best value in terms of quality and cost.
Delivery Locations
Successful bidders will be required to deliver the components to specified locations as determined by the Ministry of Defence. The exact delivery locations will be communicated to the selected bidder during the contract finalization process.
Contact Information
For any required assistance or queries regarding the tender, please refer to the designated contact channels provided on the procurement platform, ensuring all communications adhere to the official guidelines established by the Department of Military Affairs.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that participants must be a registered entity. Additionally, potential bidders should possess relevant experience in supplying similar components, adhere to specified technical and financial standards, and comply with the quality metrics set by the Ministry of Defence.
The required certificates for bid submission include the entity’s registration certificate, past performance records, financial quotations, and technical documents detailing compliance with the tender specifications. It is crucial that all submitted documentation adheres to the accepted formats mentioned in the tender guidelines.
The Earnest Money Deposit (EMD) serves as a security deposit to ensure commitment from bidders. It is typically calculated as a percentage of the overall bid amount and must be submitted along with the bid documents. Detailed instructions regarding the EMD submission process will be outlined in the tender documentation.
The bids will undergo a comprehensive evaluation and selection process made up of both technical and financial assessments. Each submission will be scrutinized for adherence to the required specifications, quality standards, and cost-effectiveness, ensuring the Ministry of Defence selects the most suitable contractor.
Yes, there are multiple benefits for MSEs participating in this tender, including potential enhancements during the evaluation process. MSEs are encouraged to take advantage of specific provisions that facilitate their participation, promoting inclusiveness in government procurement activities.
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