Department of Military Affairs Tender by Indian Army (GEM/2024/B/5506348)
20 T Tr Excav (With Hy Rock Breaker Attachment)
Tender Timeline
The tender titled GEM/2024/B/5506348 is officially issued by the Department of Military Affairs, part of the Ministry of Defence. This tender seeks proposals from qualified bidders for the procurement of 20 T Tr Excavators (With Hy Rock Breaker Attachment). The primary objective is to secure high-quality excavators that meet the operational needs of the Indian Army.
Scope of Work and Objectives
The scope of work encompasses the supply of 35 units of 20 T Tr Excavators equipped with a hydraulic rock breaker attachment. The objectives are to ensure the procurement of robust construction machinery that adheres to specified technical standards, enhancing the operational capabilities of the Indian Army. Bidders must demonstrate prior experience in delivering comparable equipment and meet stringent technical and financial requirements.
Eligibility Criteria
Eligibility to bid is contingent upon several requirements:
- Bidders must be registered entities capable of supplying heavy machinery.
- Demonstrated experience of at least 3 years in similar supply contracts is mandatory.
- A minimum average annual turnover of 875 Lakh is required.
- For certain eligible bidders, exemptions in years of experience may apply under the MSE and Startup provisions.
Technical Requirements
Bidders must align with the following technical specifications:
- OEM Authorization Certificate for the offered equipment.
- Compliance with industry quality standards, particularly in relation to Crawler Hydraulic Excavators.
- Equipment must pass post-dispatch inspection by an empanelled agency, specifically the Board of Officers.
- A comprehensive evaluation of past performance, evidenced by at least 80% compliance with previous contracts.
Financial Requirements
A Financial Guarantee in the form of an Earnest Money Deposit (EMD) of 5,250,000 must be submitted with the bid. This financial requirement aims to ensure the commitment of the bidder towards fulfilling the contract obligations.
Document Submission Details
Bidders must submit their proposals electronically through the designated online portal, along with all required documents, including:
- Experience criteria documents.
- Past performance evidences.
- Financial statements reflecting yearly turnover.
- Any supporting documentation for exemption requests.
The complete guidelines and specifications can be referred to in the linked main document.
Special Provisions
Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and Startups:
- MSEs may receive exemptions concerning experience criteria.
- Startups are encouraged to apply and can also seek financial easing for their initial bids.
Evaluation Process
The evaluation of bids will be executed through a Total Value Wise Evaluation method. This approach considers both the technical and financial aspects, ensuring that bids are awarded transparently and fairly. Only the 50% lowest priced technically qualified bidders will be selected for further consideration.
Delivery Locations
The successful bidder will be expected to deliver the excavators to specified sites as determined by the Department of Military Affairs. Logistics and delivery schedules should be articulated in the bid submission.
Contact Information
For further inquiries or clarifications, interested bidders can refer to the official documentation available through the aforementioned links.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying heavy machinery, having at least 3 years of relevant experience, and achieving a minimum annual turnover of 875 Lakh.
Proposals must include an OEM Authorization Certificate, experience documentation, and financial turnover statements to substantiate eligibility.
Bidders should register on the designated online portal, filling out necessary bid forms, and ensuring all documentation is uploaded for review.
Proposals will only be accepted in specified electronic formats as indicated on the tender documentation, ensuring compatibility with online submission systems.
Bidders must ensure that their offered 20 T Tr Excavators comply with technical standards for hydraulic excavators and meet relevant industry guidelines.
Yes, the equipment must meet industry quality standards and will be subject to post-dispatch inspections by the Board of Officers.
Compliance requirements include documentation that validates technical capabilities, previous contract performance, and financial stability.
The Earnest Money Deposit required for this tender is 5,250,000, intended to secure the bidder’s commitment to the tender process.
Further clarification on performance security will be provided within the evaluation and bidding process, typically structured as a guarantee for timely delivery and quality assurance.
Payment terms will be detailed in the contract documentation post-bid acceptance but generally expect structured payments upon milestone completions.
Price evaluations will focus on both quoted prices and compliance with technical specifications, awarding higher preference to 50% lowest priced bids that meet minimum technical qualifications.
Yes, MSEs can gain exemptions for experience requirements, while startups also qualify for considerations under special provisions aimed at supporting new enterprises.
Bidders will be notified of the results through the official online portal, along with the submission of evaluation reports noting selected bidders based on compliance and best value assessment.
The requirements encourage local sourcing and manufacturing of equipment, supporting the government’s Make in India objectives to enhance domestic production and procurement.
Local content requirements may be enforced as per the additional guidelines issued by the Ministry of Defence, often focusing on maximizing domestic material and labor utilization.
Bidder requests for technical clarifications can be submitted during the 2-day clarification window, with responses being communicated through the designated online system.
This comprehensive overview addresses key aspects of the GEM/2024/B/5506348 tender, ensuring that interested bidders are well-informed on requirements and processes involved.
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