Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis

Reference Number: 759c75b1

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure Vehicle Hiring Services on a per vehicle-day basis. The selected contractors will be responsible for providing a fleet of Sedan vehicles compliant with the specifications. The service aims to facilitate smooth transportation operations, adhering to a prescribed usage of 80 Kms x 10 Hrs for round trips. A total of 744 vehicle-days is expected under this contract, ensuring agility and service readiness to meet operational demands.

Eligibility Criteria

Organizations intending to submit bids must meet the following eligibility criteria:

• Must be a registered entity with valid documentation.
• Must demonstrate previous experience in providing vehicle hiring services.
• Should comply with regulatory requirements as stipulated by the issuing authority.

Technical Requirements

Bidders are required to adhere to the following technical specifications:

• Provision of Sedan vehicles manufactured post-2022.
• Vehicles must meet local safety and quality standards.
• Regular maintenance records and compliance certification for each vehicle must be available.

Financial Requirements

The financial requirements entail presenting a detailed bid proposal showcasing:

• Competitive pricing per vehicle-day.
• Clear breakdown of any additional costs that may arise during the contract period.
• Proof of financial stability of the bidding entity.

Document Submission Details

Prospective bidders must submit the following documentation:

• Technical proposal detailing compliance with the specifications.
• Financial bid in the prescribed format.
• Evidence of eligibility as per the criteria listed above.

Submissions should be done electronically through the official bidding portal. Ensure that all documents are submitted before the closing date.

Special Provisions

Bidders are encouraged to highlight any Micro, Small, and Medium Enterprises (MSE) benefits. Provisions are also available for startups to ensure equal opportunity in this tender process.

Evaluation Process

The evaluation of the received bids will be based on a combination of technical and financial merit. Notable aspects include:

• Conformity to the technical requirements.
• Cost-effectiveness of the proposed service.

Delivery Locations

The services will be primarily utilized within designated operational locations assigned by the Department of Military Affairs.

Contact Information

For further inquiries, bidders may refer to the official contact details listed on the government procurement portal.