NA Tender by Hindustan Petroleum Corporation Ltd (GEM/2025/B/6135336)

Tender Title: AV VC RENOVATION AT HPMDI
Tender Reference Number: GEM/2025/B/6135336
Issuing Authority/Department: Ministry of Petroleum and Natural Gas

Overview of the Tender

This tender invites bids for the renovation of Audio-Visual and Video Conferencing (AV VC) infrastructure at the High-Performance Manufacturing and Design Institute (HPMDI). The comprehensive scope of work encompasses the installation and setup of multiple AV equipment including, but not limited to, 163 Inch ACTIVE LED TVs, digital whiteboards, ceiling microphones, presentation systems, and other related technology. The purpose of this renovation is to enhance the quality of communication and collaboration in various organizational settings.

Scope of Work and Objectives

The main objective of this project is to execute a complete AV VC renovation aimed at improving functionality and aesthetic appeal. The scope of work includes:

• Supply and installation of AV equipment, including annotations processors, HDMI splitters, monitors, and power supply units.
• Integration of interactive digital whiteboards and presentations systems to foster innovative collaboration.
• Comprehensive testing and compliance checks to ensure all installed systems meet operational requirements.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

1. Must be a registered entity under relevant statutory regulations.
2. Prior experience in executing similar projects in the AV and VC domains.
3. Financial stability demonstrated through previous project executions.
4. Compliance with applicable quality and safety regulations.

Technical Requirements

Bidders must ensure that all equipment and installations comply with specified technical requirements such as:

• HDCP compliance for all AV devices.
• Detailed specifications for all components must match or exceed the tender requirements.
• Adherence to ISO or equivalent quality standards for installation practices.

Financial Requirements

Interested bidders must submit financial documents that outline their capability to undertake the project. This includes:

• Evidence of financial liquidity.
• Previous project cost estimates or invoices to demonstrate pricing standards.
• Annual turnover statements for the past three years.

Document Submission Details

All documentation must be submitted electronically in the specified file formats as detailed in the tender. Completeness and accuracy of submitted documents are crucial, with specific emphasis on:

• Certification of compliance with quality standards.
• Project proposals outlining the methodology and structure of execution.

Special Provisions

This tender offers special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups:

• Relaxed eligibility requirements aimed at fostering inclusivity.
• Opportunities for MSEs to partner with more experienced firms.

Evaluation Process

The evaluation process will encompass a detailed review of all submitted proposals based on predefined criteria, including:

• Price competitiveness.
• Adherence to project timelines.
• Post-installation support and warranty options offered.

Delivery Locations

The installations will primarily take place at designated locations within the HPMDI premises. Detailed site specifications will be shared with successful bidders.

Contact Information

For additional information or clarifications regarding this tender, participants may reach out using the official channels provided by the Ministry of Petroleum and Natural Gas. Specific contact details will be made available during the bid submission process.