Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6130858)
GREASE ESSO,GREASE TSIATIM,VACCUM OIL,SERVO SYNCO,SERVO TRANDEX
Tender Timeline
Tender Title: PROCUREMENT OF GREASE AND VACCUM OIL
Tender Reference Number: GEM/2025/B/6130858
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Procurement of Grease and Vacuum Oil tender aims to secure a consistent supply of essential lubrication products including Grease Esso, Grease Tsiatim, Vacuum Oil, Servo Sync, and Servo Trandex. The Department of Military Affairs is looking for qualified suppliers to provide a total quantity of 180 units of the specified products. This initiative is crucial for maintaining the operational efficiency of military equipment.
Scope of Work and Objectives
The scope of work encompasses the supply of high-quality grease and vacuum oil that meets the technical specifications outlined in the tender documentation. The objectives of this procurement include ensuring the availability of reliable lubricants to support military operations, thus enhancing the longevity and performance of machinery.
Eligibility Criteria
Participants in this tender must meet the following eligibility criteria:
- Be a registered entity with the necessary business licenses and permits.
- Comply with industry regulations and standards relevant to lubrication products.
- Possess prior experience in supplying similar products to government or defense sectors.
Technical Requirements
Bidders are required to adhere to specific technical requirements which include:
- Detailed product specifications including viscosity, thermal stability, and resistance to oxidation for each product category.
- Compliance with any relevant formulations specified in the tender documents.
Financial Requirements
Suppliers must provide acceptable proof of financial stability. This may include:
- Audited financial statements for the past two financial years.
- Bank references or letters of credit as evidence of financial capability to fulfill contractual obligations.
Document Submission Details
Interested parties are advised to submit requisite documents, which typically include:
- Valid business registration certificates.
- Technical bid containing product specifications.
- Financial bid, showcasing the pricing for the 180 units of grease and vacuum oil.
Special Provisions
Bidders who are classified as Micro, Small, and Medium Enterprises (MSEs) may benefit from considerations concerning bid evaluation and pricing. Additionally, there are provisions encouraging participation from startups as part of governmental initiatives aimed at fostering local industries.
Evaluation Process
The evaluation of tenders will be conducted in a systematic manner, focusing on:
- Compliance with technical specifications.
- Price competitiveness.
- Prior experience and capacity to deliver products.
The selection process will consider both the Qualitative and Quantitative evaluation of submitted bids.
Delivery Locations
Suppliers are expected to deliver products to the designated military storage facilities as outlined in the tender documentation. Specific logistics arrangements will be communicated post-award.
Contact Information
For inquiries related to this tender, participants may reach out to the designated contacts as specified in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having valid business licenses, and demonstrating previous experience in supplying lubrication products, specifically to government or defense sectors. Compliance with industry regulations is crucial.
Bidders must provide various certificates, including a valid business registration certificate, quality assurance certifications for the products offered, and any other relevant industry compliance documents to demonstrate adherence to technical standards.
The registration process typically involves submitting a completed application form, necessary identification documents, and proof of business registration. Bidders must also prepare a comprehensive technical and financial proposal aligning with the tender requirements.
The accepted document formats include PDF for technical and financial bids. Suppliers should ensure that all documents are clearly legible and free from any encryption or password protection to facilitate seamless evaluation.
The payment terms usually involve milestone payments contingent upon the successful delivery and acceptance of products. Additionally, bidders might be required to submit a performance security amounting to a percentage of the contract value as a guarantee for contract fulfillment.
MSEs can avail of special provisions that may include price preference, lower bid submission requirements, and focused assistance during the evaluation process to encourage their participation and support local economic growth.
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