Supply and Installation of High-End IT Equipment
High End Desktop Computer,data wall display,Video Conferencing End Point,Electronic Lectern,Wired M
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Tender Title: Supply and Installation of High-End IT Equipment
Tender Reference Number: 181463ef8
Issuing Authority/Department:
Ministry of Defence
Department of Military Affairs
Scope of Work and Objectives:
The objective of this tender is to procure high-end desktop computers, sophisticated data wall displays, video conferencing endpoints, electronic lecterns, and wired microphones for installation at designated military communication and operational centers. Along with these, the installation of an online UPS and a motorized vertical dispenser for maps measuring 15.9 ft x 9 ft, including new maps, is part of this procurement process. The total quantity required is 27 units, ensuring that military operations are backed by state-of-the-art technology for effective communication and information dissemination.
Eligibility Criteria:
Participating bidders must meet specific eligibility criteria to ensure a fair and competitive bidding process. Eligible entities should be registered businesses engaged in supplying IT equipment and must possess the necessary infrastructure, workforce, and experience to fulfill the contract. A valid registration is required under applicable governing laws with proof of financial capability.
Technical Requirements:
Bidders are required to deliver equipment that meets the following technical specifications:
- High-end desktop computers with minimum required specifications,
- Data wall displays with a vivid resolution suitable for presentations and operational displays,
- Endpoints for video conferencing, ensuring compatibility with leading software platforms,
- Electronic lecterns equipped with integrated sound systems,
- Wired microphones with high-quality sound capture capabilities,
- Online UPS systems for uninterrupted power supply during crucial operations,
- Motorized vertical dispenser for accurate and effortless access to maps.
All equipment must comply with industry standards and regulations regarding quality and safety.
Financial Requirements:
Bidders should provide a competitive financial proposal detailing the overall cost, including individual prices for requested items and any ancillary costs associated with delivery and installation. It is imperative to also include any applicable taxes in the proposal. Bidders must demonstrate financial stability, with supporting documentation to validate their financial capability.
Document Submission Details:
All bidders must submit their proposals electronically via the designated tender portal. Specific requirements include:
- Technical and financial proposals must be submitted in separate files.
- Bidders are encouraged to adhere to the defined naming conventions for file submission.
- Proposals should be submitted in accepted document formats like PDF or Word.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders in these categories may benefit from relaxed eligibility criteria and additional support during the tender process as part of the government initiative to uplift and promote local businesses.
Evaluation Process:
Evaluations will be conducted based on the best value for money approach, considering both technical capability and financial aspects. Bidders will be assessed on compliance with technical specifications, experience, and financial stability. The outcome of the evaluation will determine the successful bidder who will be awarded the contract.
Delivery Locations:
Items will be delivered to specified military installations as directed by the Ministry of Defence. Logistics arrangements should ensure timely delivery and proper handling.
Contact Information:
For any inquiries related to this tender, interested bidders can contact the Ministry of Defence, Department of Military Affairs, through the official communication channels provided on the tender portal.
This comprehensive tender description encompasses all essential details for potential bidders, ensuring clarity and promoting a competitive environment for the supply of high-tech IT equipment to military facilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary infrastructure and experience in supplying IT equipment. Entities must demonstrate their financial capability through relevant documentation and comply with local regulations. In particular, those classified as Micro, Small, and Medium Enterprises (MSEs) or startups may benefit from additional provisions designed to facilitate their participation.
Bidders must present a valid business registration certificate, tax identification, and any other relevant quality certifications that pertain to the supplied items. These documents ensure compliance with industry standards and regulations. Moreover, technical specifications provided in the tender must be substantiated with suitable certifications or proofs demonstrating their adherence to quality standards.
Submissions should ideally be made in electronic formats, with popular document types including PDF and Word being preferred. Bidders are advised to follow the specified naming conventions while uploading their proposals through the designated portal to ensure easy tracking and evaluation of submitted documents.
The payment terms, as typically outlined in government tenders, include an initial advance payment upon contract signing, followed by milestone payments based on delivery and successful installation of the equipment. Final payments are usually released upon satisfactory completion and acceptance of all deliverables as per the agreed contract specifications. This structured payment term is designed to ensure protection for both parties involved.
MSEs are encouraged to participate actively as this tender includes provisions that may reduce barriers to entry, such as modified eligibility criteria and assistance in the procurement process. Participation of MSEs aligns with government initiatives aimed at fostering growth among local industries, providing greater accessibility and increasing their share in government contracts. Additional support may also be provided to ensure their competitiveness in the bidding process.
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