Video Conferencing End Point, Professional Large Format Display, and Online UPS (V2)

Tender Title: Video Conferencing End Point, Professional Large Format Display, and Online UPS (V2)
Tender Reference Number: 13ab68099
Issuing Authority/Department: Home Department Gujarat

Scope of Work and Objectives

The Home Department Gujarat invites tenders for the procurement and supply of Video Conferencing End Points, Professional Large Format Displays, and Online UPS (V2) systems. The purpose of this tender is to enhance the state's communication and presentation capabilities through advanced technologies. The selected vendor will be responsible for the timely delivery, installation, and support of all equipment to ensure seamless operation in government facilities.

The objective of this procurement is to source high-quality products that meet international standards, thereby providing state-of-the-art solutions for video conferencing, large format presentations, and power backup solutions necessary for continuous operation.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity in accordance with Indian law.
• Demonstrated experience in supplying similar technology-based products.
• Financial capability to handle the transaction, including adequate liquidity and creditworthiness.
• Certification for quality assurance in line with industry standards.

Technical Requirements

The supplied equipment must meet the following technical specifications:

• Video Conferencing End Points: Must support high-definition video resolution and integrate seamlessly with existing software.
• Professional Large Format Display: Must offer at least 4K resolution, suitable for prolonged use without burn-in issues, and feature connectivity options suitable for multitasking environments.
• Online UPS (V2): Should provide reliable power backup, with a minimum of 10kVA capacity, and include energy-saving features.

Financial Requirements

Bidders are required to provide a comprehensive financial proposal, including:

• Total cost for the supply of all equipment.
• Details of warranty provisions for equipment.
• Payment terms must be clearly specified, including milestones linked to delivery and installation.

Document Submission Details

All documents must be submitted through the designated electronic portal. Bidders are to ensure that their submissions include:

• Completed bid forms.
• Proof of registration and eligibility.
• Technical specifications documents.
• Financial proposals.

Late submissions will not be considered for evaluation.

Special Provisions

The tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may receive concessionary benefits regarding the eligibility criteria and financial requirements to encourage participation in the tender process.

Evaluation Process

The selection process will evaluate bids based on:

• Compliance with technical specifications.
• Financial soundness and pricing competitiveness.
• Quality assurance and after-sales service provisions.

The evaluation process emphasizes transparency and fairness, ensuring all qualifying bids are thoroughly assessed.

Delivery Locations

Statewide delivery is required, with specific locations outlined in the tender documentation. The successful bidder must have logistical capacity to deliver and install equipment at various government locations across Gujarat.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to consult the official contact channels provided in the tender documents. However, ensure that all communication is done in a professional manner to facilitate clarity and understanding.