Tender Title: Solar Powered Drinking Water Cooler
Reference Number: GEM/2025/B/6147847

Issuing Authority: Department of Panchayati Raj

The Solar Powered Drinking Water Cooler tender aims to procure innovative solar-powered coolers designed to provide affordable and accessible drinking water solutions. This tender invites qualified suppliers to submit their bids for the supply, installation, and maintenance of solar-powered drinking water coolers across various locations managed by the Department of Panchayati Raj.

Scope of Work and Objectives

The project's main objective is to enhance the availability of clean drinking water using sustainable solar energy. The successful bidder will be responsible for providing the following services:

• Supply and installation of solar-powered drinking water coolers.
• Providing comprehensive maintenance support for a stipulated duration.
• Ensuring adherence to technical specifications and quality standards as defined in the tender documentation.

The selected supplier will contribute towards a greener environment while ensuring that communities have access to safe drinking water, which is critical for health and well-being.

Eligibility Criteria

Prospective bidders must meet specific eligibility requirements to participate in this tender. Bidders should:

• Be a registered entity under applicable laws, with a valid GST registration.
• Demonstrate experience in supplying similar solar products, particularly in water cooling solutions.
• Possess the financial capability to complete the project, evidenced by financial statements from the preceding three fiscal years.

Technical Requirements

Bidders must comply with the following technical specifications:

• The cooler must utilize solar energy efficiently, with solar panels capable of functioning optimally in diverse weather conditions.
• Minimum water storage capacity specifications are provided in the detailed documents.
• All products must comply with national quality standards for drinking water safety.

Financial Requirements

Bidders must submit a detailed financial proposal that includes:

• Pricing structure, including any applicable taxes and charges.
• Breakdown of costs related to supply, installation, and maintenance.
• Evidence of having registered for Earnest Money Deposit (EMD), which is necessary to ensure commitment to the tender process.

Document Submission Details

All bid documents must be submitted electronically through the designated e-procurement portal. Bidders should ensure:

• Documents are scanned and uploaded in the specified formats, typically PDF or JPG.
• All submissions are made prior to the established deadline to avoid disqualification.

Special Provisions

This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. These benefits may include:

• Preferences in pricing evaluation.
• Relaxation in various compliance criteria to promote participation from emerging entrepreneurs in the solar product sector.

Evaluation Process

The evaluation of bids will be conducted based on:

• Compliance with technical and financial requirements.
• Price competitiveness and adherence to budgetary limits.
• Experience and track record of previous engagements.

Delivery Locations

The solar-powered drinking water coolers will be distributed to various locations determined by the Department of Panchayati Raj. Specific delivery addresses will be shared with the selected bidder upon award of the tender.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to reach out through the official channels provided on the e-procurement platform or consult the Department of Panchayati Raj’s contact points available on the portal.

In conclusion, this tender presents a significant opportunity for suppliers in the renewable energy sector to contribute toward public health and environmental sustainability through cutting-edge solar technology. Bidders are encouraged to review all documentation thoroughly and ensure compliance with all stipulated criteria to enhance their chances of selection.