Tender Title: Drinking Water ATM / Water Vending Machine (Version 2)
Tender Reference Number: GEM/2025/B/6144084
Issuing Authority: Department of Panchayati Raj
Scope of Work and Objectives
The objective of this tender is to procure high-quality Drinking Water ATMs or Water Vending Machines. The successful bidder will be responsible for supplying, installing, and maintaining these machines to ensure access to clean drinking water in various public locations. This initiative aims to enhance public health by ensuring that clean water is easily accessible and to promote the responsible usage of water resources in the community.
Eligibility Criteria
The bidder must meet the following eligibility requirements:
- Must be a registered entity with valid licenses.
- Demonstrable experience in supplying similar machines.
- Compliance with local and national government regulations regarding water quality standards.
Technical Requirements
Bidders must fulfill specific technical requirements to ensure the machines meet safety and quality standards. These standards include:
- Compliance with applicable health and safety regulations.
- Ability to provide machines with energy-efficient features.
- Machines must have a minimum filtration capacity and should meet local municipal water quality standards.
Financial Requirements
All bidders are required to demonstrate financial stability and soundness. This includes providing the following:
- Recent financial statements.
- Proof of availability of funds or financing to fulfill the order.
- An Earnest Money Deposit (EMD), as detailed in the tender documents.
Document Submission Details
Bidders must submit all required documents, including:
- Technical proposal.
- Financial proposal.
- Proof of eligibility and compliance documents. Submissions must be made using the prescribed formats and must be uploaded to the designated portal by the deadline.
Special Provisions
This tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups. These provisions allow for competitive concessions aimed at fostering entrepreneurship and enhancing local procurement opportunities.
Evaluation Process
The evaluation will be conducted based on the following criteria:
- Technical compliance and quality of proposed solutions.
- Financial viability and cost-effectiveness.
- Proven track record in the industry.
The final selection will prioritize bidders who align with government policies encouraging local sourcing and investments.
Delivery Locations
The Drinking Water ATMs will be installed in designated public areas as specified by the Department of Panchayati Raj. The selected bidder will be notified of the exact locations post-award of the tender.
Contact Information
For further details, inquiries may be directed to the Department of Panchayati Raj via official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses, proven experience in supplying similar products, and compliance with local regulations regarding water quality and safety standards. Additionally, companies must demonstrate their ability to provide adequate after-sales maintenance and support.
Bidders must provide a range of required certificates, including:
- ISO or equivalent certifications regarding quality management.
- Environmental compliance certifications per local and national standards.
- Proof of financial capability, often demonstrated through recent bank statements or auditor’s reports.
The registration process requires bidders to create an account on the designated procurement portal. They must fill out the necessary forms and upload required documents concerning their eligibility. Detailed guidelines on the submission methods and required documentation are prescribed in the tender documents.
The Earnest Money Deposit (EMD) is a mandatory amount that bidders must submit with their proposals as a sign of commitment to the tender. The exact amount is specified in the tender documents and is usually refundable post-tender compliance for unsuccessful bidders.
MSEs bidding for this contract may benefit from special provisions that can include relaxed eligibility requirements, financial concessions, and prioritization in the evaluation process. Additionally, these provisions align with government policies designed to support local content and procurement practices, promoting the growth of small businesses in the community.
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