Tender Title: Supply and Installation of Furniture
Reference Number: GEM/2025/B/6136927
Issuing Authority: Department of Panchayati Raj
The Department of Panchayati Raj invites bids for the supply and installation of furniture, specifically targeting the following items: Card Room Chairs, Wooden Book Cases, and Dressing Tables. This tender aims to enhance the functional and aesthetic appeal of facilities across various Panchayati Raj institutions.
Scope of Work and Objectives
The objective of this tender is to procure high-quality furniture to facilitate better service delivery at grassroots levels. Bidders are expected to provide detailed specifications of their offerings, showcasing their alignment with functionality, durability, and design integrity. The total quantity required across different categories is 26 items.
Eligibility Criteria
Eligible bidders must be registered entities with the necessary qualifications to handle supply and installation operations for furniture. Compliance with local regulations and standards is mandatory. Additionally, bidders should demonstrate their capacity to serve the requirements outlined in the tender, focusing particularly on experience related to similar projects.
Technical Requirements
Bidders are required to submit detailed documentation specifying the technical aspects of the furniture being provided, including but not limited to:
- Material specifications.
- Design compliance with ergonomics and safety standards.
- Customization options, if any.
Financial Requirements
Bidders must provide a complete financial proposal outlining costs, including itemized pricing for each category of furniture. It is crucial to demonstrate a clear understanding of pricing structures applicable to government tenders. All proposed costs should align with the anticipated quality and service levels outlined in the tender documents.
Document Submission Details
All proposals must be submitted through the designated online portal, following the specified submission format. Bids should include:
- Company registration documents.
- Detailed technical documentation.
- Financial proposals.
- Any required licenses or certifications relevant to this category of supply.
Special Provisions
This tender especially welcomes bids from Micro, Small, and Medium Enterprises (MSEs) and start-ups. As part of the government initiative to bolster local businesses, special provisions regarding eligibility may apply. MSEs are urged to leverage the support provided under this tender to ensure their participation.
Evaluation Process
The evaluation of bids will be conducted based on several factors, including:
- Compliance with technical specifications.
- Pricing considerations.
- Bidder's operational capacity and past performance on similar contracts.
Bids will undergo a thorough review process to ensure that the best proposals are selected for award, ensuring quality and value for money.
Delivery Locations
Furniture must be delivered to specified Panchayati Raj facilities as indicated within awarded contracts. Bidders should factor in logistical capacities and delivery timelines into their proposals.
Contact Information
For inquiries related to this tender, please reach out to the Department of Panchayati Raj.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in furniture supply, and adhering to specified quality standards. Additionally, compliance with local regulations and standards is crucial for participation in the tender.
Bidders must provide certificates to validate their compliance with quality and safety standards, along with any industry-specific licenses. Certificates proving the local manufacture or compliance with ‘Make in India’ policies may also be required.
The registration process typically involves submitting required documentation through the online portal specified in the tender. Ensure that all requested documents—including company registration and technical specifications—are correctly filled out and submitted in the specified formats.
Payment terms will be detailed in the final contract but generally require an Earnest Money Deposit (EMD) upon bid submission. Payments may be contingent upon meeting pre-established milestones through the project timeline, with final payments typically made upon project completion and acceptance.
Yes, the tender provides specific provisions that benefit MSEs, encouraging local participation and fostering growth within this sector. This includes relaxations in bidding criteria and potential financial incentives designed to support operational capabilities of MSEs.
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