Tender Title: Special works of furniture items
Reference Number: GEM/2025/B/6048609
Issuing Authority
This tender is issued by the Department of Military Affairs, under the auspices of the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive range of furniture items which are essential for various departments and workshops within the military framework. The scope of work includes the supply of the following furniture:
- Bench Workshop Wooden
- Rack Magazine
- Sofa Single Seater
- Table Writing
- Almirah Large Steel with Shelves
- Other assorted furniture including cabinets and different types of tables and seating arrangements.
The total quantity needed is 739 items spanning various categories as mentioned above, aimed at ensuring that functional and durable furniture solutions are available for all organizational levels.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements which include being recognized as a registered entity within the relevant business framework. Furthermore, bidders are encouraged to demonstrate prior experience in furniture supply, ensuring they can meet the standards expected by the Ministry of Defence.
Technical Requirements
Detailed technical specifications for each item listed in the tender are provided in the attached documents. Vendors should adhere to quality standards that ensure durability and functionality, particularly in high-use environments. Items must comply with the pertinent technical specifications and quality assessments set forth by the issuing authority.
Financial Requirements
Vendors must provide a breakdown of costs associated with each item, ensuring competitive pricing without compromising quality. Bidders may also need to furnish an Earnest Money Deposit (EMD) to validate their proposal, as specified in the guidelines.
Document Submission Details
Documents related to the tender must be submitted electronically through the designated platform. It is essential that all submissions adhere to the required formats and guidelines as outlined in the tender documentation, guaranteeing that all necessary information is provided for assessment.
Special Provisions
The tender supports provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs) and startups. Priority may be given to such businesses, complying with the broader government initiatives to foster local industry growth. Additional assistance may be provided to ensure these entities can compete effectively for this contract.
Evaluation Process
The submitted proposals will be evaluated based on predefined criteria including compliance with technical specifications, financial competitiveness, and the capability of the supplier to provide the requisite items within the stipulated timeframe. The evaluation will prioritize proposals that showcase not only cost-efficiency but also quality and reliability.
Delivery Locations
The location for delivery will be specified in the final procurement details. Vendors should be prepared to accommodate delivery across various military installations as mandated by the issuing authority.
Contact Information
For further information regarding this tender, interested bidders should refer to the official contact channels provided in the tender documentation. This ensures that all inquiries are directed appropriately for timely responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity capable of providing various furniture items. Vendors must also have prior experience in similar supply contracts to demonstrate their capability. Typically, bidders need to provide documentation verifying their business registration and experience to qualify for consideration.
To submit a proposal, vendors are generally required to furnish specific certificates that validate their compliance with quality and safety standards, particularly those relevant to furniture manufacturing. Required documents may include GST registration, PAN details, and possibly product-specific compliance certificates.
The registration process generally involves completing an online application through the procurement portal, where vendors must provide necessary business information. After registration, bidders can access all relevant tender documents and begin preparing their proposals in accordance with the guidelines stipulated.
All documents must be submitted in the accepted document formats as specified in the tender documentation. Typically, digital submissions may be required in PDF or Word formats, ensuring that text is legible and conforms to the established requirements.
Payment terms for this tender will be assessed based on the proposal submitted by each vendor. Generally, payments may be carried out upon completion of delivery and successful installation of the furniture items. Specific terms will be outlined in the finalized agreement post-contract award, where performance security conditions may also be detailed.
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