Tender Title: GEM/2025/B/6166920 - Solar Powered Drinking Water Cooler
Issuing Authority/Department: Department of Panchayati Raj
The Solar Powered Drinking Water Cooler tender invites qualified bidders to supply eco-friendly drinking water solutions powered by solar energy. This initiative aims to enhance sustainable water access in rural and urban areas, catering to the community's fundamental needs while promoting renewable energy usage.
Scope of Work and Objectives
The primary objective of this tender is to procure solar powered drinking water coolers that effectively provide cooling solution to drinking water. The scope includes the design, supply, installation, and maintenance of the coolers. The chosen bidder will be responsible for ensuring that the equipment meets functional and environmental requirements while adhering to local regulations.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for this tender:
- Registration as a legal entity.
- Relevant experience in supplying solar equipment.
- Compliance with all applicable laws and regulations regarding quality and safety standards.
Technical Requirements
Proposals must include detailed specifications of the solar powered drinking water coolers, including but not limited to:
- Energy efficiency metrics.
- Durability and safety features.
- Maintenance requirements.
- Warranty period offered.
Financial Requirements
Each bidder must submit a financial proposal addressing the costs associated with the supply and installation of the coolers. Bidders must demonstrate financial capability through relevant documentation such as bank statements and tax compliance.
Document Submission Details
All documents related to the tender, including technical and financial submissions, must be provided in a well-organized manner as instructed in the tender guidelines. It is crucial to adhere to the submission format, which should clearly outline the bidder's capabilities and adherence to the tender requirements.
Special Provisions
Special provisions exist to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may benefit from certain preferences under the procurement guidelines, facilitating their participation in the tender.
Evaluation Process
All submitted bids will undergo a thorough evaluation process focusing on compliance with technical specifications, financial capability, historical performance, and value for money. Bidders may need to provide additional information or clarify aspects of their proposal during this evaluation phase.
Delivery Locations
The designated delivery locations for the solar powered drinking water coolers will be specified post the bid award, ensuring that the equipment reaches the intended recipients efficiently.
Contact Information
For further inquiries related to this tender, please direct your questions to the Department of Panchayati Raj through their official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in providing solar-powered equipment. Bidders should also comply with local laws and regulations that pertain to quality and safety standards, ensuring their proposals meet the necessary specifications for solar drinking water solutions.
Proposals must detail crucial technical specifications, including energy efficiency ratings, the expected lifespan of the equipment, and safety features compliant with current regulations. Additionally, maintenance guidelines and operational efficiency during various weather conditions must be included to qualify for this tender.
Payment terms will be outlined in the contract following the tender award. Generally, these will include milestone payments based on deliverables such as successful installation and compliance with the procurement requirements, ensuring that both parties are protected financially throughout the project lifecycle.
Submissions must be well-organized and provided in specified formats outlined in the tender documentation. Typically, formats include PDF or Word documents for written materials and Excel files for financial proposals, ensuring that all required information is clear, concise, and meets the guidelines to facilitate evaluation.
MSEs participating in this tender may benefit from special provisions designed to promote inclusive participation. This may include preferential treatment during the evaluation process, which aims to level the playing field and encourage smaller enterprises to engage in government contracts, boosting local economies and innovation.
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