Tender Title: Solar Powered Drinking Water Cooler
Tender Reference Number: GEM/2025/B/6166946 Issuing Authority: Department of Panchayati Raj
The Solar Powered Drinking Water Cooler tender aims to provide innovative solutions for delivering potable water through an eco-friendly mechanism that harnesses renewable energy. The project focuses on promoting sustainable practices while ensuring that communities have access to clean drinking water.
Scope of Work and Objectives
The primary objective of this tender is to procure solar-powered drinking water coolers that are efficient, durable, and tailored to the needs of local communities. Contractors are expected to deliver solar-powered solutions that can serve various public spaces, including schools, parks, and community centers. The successful vendor will be required to install these systems and ensure that they meet specific performance standards, adhering to local regulations and quality standards.
Eligibility Criteria
Eligible bidders must demonstrate their capability and experience in delivering similar projects. Entities should be registered legal entities, with proven experience in solar technology implementation specifically related to potable water solutions. Compliance with all legal and financial obligations is mandatory for bidders to qualify for submitting proposals.
Technical Requirements
The technical requirements for the drinking water cooler include:
- Must utilize solar energy for operation.
- Capable of purifying and cooling drinking water to relevant health standards.
- Designed to handle varying water quality and volume requirements.
- Built with durable, weather-resistant materials to ensure longevity in outdoor environments.
Financial Requirements
Vendors should provide a comprehensive breakdown of costs involved in the supply and installation of the drinking water cooler units. This should include but not be limited to product costs, installation fees, maintenance provisions, and warranties. Documentation must confirm the financial stability of the bidder to ensure project sustainability.
Document Submission Details
All documents, including technical and financial proposals, must be submitted electronically through the designated procurement platform. Bidders are required to follow the submission guidelines strictly to ensure compliance and avoid disqualification. Ensure that all necessary certificates and registrations are included in the submission package.
Special Provisions
The tender gives specific advantages for Micro, Small, and Medium Enterprises (MSEs) and Startups. These provisions include a waiver of certain eligibility criteria and a dedicated support mechanism to help smaller firms participate in large procurement projects, thereby fostering inclusivity and innovation among local businesses.
Evaluation Process
The evaluation will be conducted based on the quality of the proposed solutions, compliance with technical specifications, financial viability, and the bidder's capacity to complete the project within stipulated timeframes. The evaluation criteria will prioritize vendors that demonstrate a strong commitment to sustainable practices.
Delivery Locations
The installed drinking water coolers will be located in various designated public areas as specified by the Department of Panchayati Raj. Exact locations will be outlined in subsequent documentation provided to the selected vendors.
Contact Information
For any inquiries or clarifications regarding this tender, bidders can reach out via the official communication channels provided in the procurement platform. All clarification requests must be submitted in writing.
By fostering sustainable practices and leveraging local resources, this tender represents a significant opportunity to enhance public health initiatives while contributing to environmental conservation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating prior experience in the installation and maintenance of solar-powered systems. Bidders must provide necessary documentation verifying their legal status, tax compliance, and financial stability to ensure they can deliver on the projected outcomes of the project.
The technical specifications require that the solar-powered drinking water cooler can utilize solar energy efficiently, provide clean drinking water that meets health standards, and be constructed with durable materials suitable for outdoor installation. Systems must be able to handle various water qualities and have a clear operational manual for maintenance.
The EMD will be required as a financial guarantee from bidders, ensuring their commitment to the tender process. This deposit will be refunded to unsuccessful bidders. Additionally, the successful bidder must provide a performance security that protects the buyer’s interests in case of contract non-compliance or default.
The evaluation and selection process will be based on a comprehensive review of both technical and financial proposals. The assessment will focus on the technical capability to deliver effective solutions, financial viability, and compliance with local policies regarding sustainable procurement. Final recommendations will be made based on the overall scoring of these criteria.
The tender process includes significant benefits for MSEs, such as preferential treatment during evaluations, possible waivers of the EMD, and assistance in fulfilling documentation requirements. The aim is to encourage participation from smaller enterprises, facilitating local economic growth and innovation in the solar energy sector.
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