Department of Panchayati Raj Tender by Mahendragarh District Panchayats (GEM/2025/B/6168644)
Self - Contained Drinking Water Coolers (V3) as per IS 1475,Self - Contained Drinking Water Coolers
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Tender Title: Supply of Self-Contained Drinking Water Coolers
Reference Number: GEM/2025/B/6168644
Issuing Authority: Department of Panchayati Raj
The Department of Panchayati Raj invites bids for the supply of Self-Contained Drinking Water Coolers (V3) as per IS 1475 standards. This tender aims to procure a total of 4 units of state-of-the-art drinking water coolers to enhance the quality of water available in public facilities. The objective of this procurement is to ensure accessible and safe drinking water in communities, thereby promoting public health and wellbeing.
Scope of Work and Objectives
The successful bidder will be required to deliver and install Self-Contained Drinking Water Coolers that adhere to the specifications outlined in the IS 1475 standard. The coolers must function efficiently under varying climatic conditions, ensuring the safe dispensation of chilled drinking water for the communities served by the Department of Panchayati Raj. Additionally, the coolers should have energy-efficient features and must be user-friendly.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following requirements:
- Registration as a legal entity.
- Relevant experience in supplying and installing similar cooling systems.
- Availability of adequate resources and infrastructure to handle the delivery and installation process effectively.
- Compliance with any other local laws and regulations applicable to the supply of the equipment.
Technical Requirements
Bidders must provide:
- Documentation certifying compliance with IS 1475 standards.
- Detailed technical specifications of the proposed drinking water coolers.
- Evidence of energy efficiency and sustainability.
- Warranty terms and after-sales service commitments.
Financial Requirements
Importantly, bidders must present a detailed financial proposal, which includes the cost of each unit inclusive of installation, taxes, and any other fees. The proposal must also demonstrate the bidder’s capability to meet the financial obligations involved in the supply of the coolers.
Document Submission Details
All bids must be submitted electronically via the designated procurement portal. Bidders are expected to include all necessary documentation, including technical proposals, financial bids, and compliance certifications in the required format.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. These bodies are encouraged to apply as they may receive preferential consideration in the evaluation process. Compliance with the 'Make in India' initiative is also encouraged, prioritizing local manufacturing and procurement.
Evaluation Process
The evaluation will be carried out based on predetermined criteria which include technical eligibility, financial proposals, and compliance with the standards set forth in this tender. The best proposal will be selected based on value for money and adherence to specifications.
Delivery Locations
The successful bidder will be required to deliver the coolers to designated locations as specified by the Department of Panchayati Raj, ensuring timely installation and functionality.
Contact Information
For further details regarding this tender, bidders may reach out to the Department of Panchayati Raj via the contact methods provided on the procurement portal. All inquiries should be made in writing and submitted electronically.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in supplying and installing drinking water cooler systems that comply with IS 1475 standards. Bidders must also demonstrate sufficient resources to fulfill the delivery process and adherence to local regulations.
Bidders must provide documentation evidencing compliance with IS 1475 standards for the Self-Contained Drinking Water Coolers, alongside any necessary quality assurance certifications and proof of energy efficiency that aligns with the tender’s technical requirements.
To participate in this tender, interested bidders must register on the designated procurement portal to gain access to the bidding documents. This process typically requires submitting business information and relevant documents as specified in the tender documentation.
Bidders should submit their proposals in electronic format, including technical and financial bids, compliance documents, and any other required certifications. It is advised to ensure that all submissions are in formats acceptable by the procurement portal, such as PDF or Word documents.
Successful bidders are generally required to submit a Performance Security as a percentage of the contract value, ensuring compliance with the delivery and installation terms. Payment terms will be outlined in the contract agreement, typically involving payments on milestones achieved during the project lifecycle.
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