Tender Title: Solar Powered Drinking Water Cooler

Reference Number: GEM/2025/B/6150349

The Department of Panchayati Raj is inviting bids for the supply and installation of Solar Powered Drinking Water Coolers. This initiative aims to enhance access to clean and cold drinking water in various locations by leveraging renewable energy solutions. The primary objective is to procure a total of three units that are capable of operating efficiently under solar power, thus promoting sustainable practices while ensuring public health.

Scope of Work and Objectives

The successful bidder will be required to provide, install, and maintain Solar Powered Drinking Water Coolers at designated sites. The cooler systems should ensure a consistent supply of safe drinking water, catering to the local population's needs. The installation process will include site surveys, the delivery of equipment, and a demonstration of the operation for end-users. The project aims to not only deliver functional drinking water solutions but also to educate communities on the use of renewable energy resources.

Eligibility Criteria

Bidder organizations must meet the following eligibility criteria:

• Be a duly registered entity with the appropriate licensing.
• Demonstrate previous experience in installing solar-powered systems.
• Provide at least two references from prior relevant projects.
• Compliance with local and national environmental regulations is mandatory.

Technical Requirements

Participants must adhere to the following technical requirements:

• The Solar Powered Drinking Water Cooler units must align with industry standards concerning energy efficiency and water purification.
• Each unit should be capable of cooling water effectively, even during peak sun hours.
• Suppliers must provide detailed specifications, including dimensions, materials, and tested performance metrics.
• Warranty and after-sales service details must also be communicated, ensuring long-term functionality.

Financial Requirements

Bidders are required to submit a detailed financial proposal that includes:

• Unit prices for the coolers, along with potential discounts for bulk orders or long-term contracts.
• A breakdown of maintenance and operational costs for the duration of the warranty period.
• A specification of payment terms and delivery timelines is essential for consideration.

Document Submission Details

Interested bidders must submit their proposals electronically via the designated portal. All submissions should include:

• A filled-out bid form
• Proof of eligibility
• Technical specifications and financial proposals
• Supporting documentation confirming experience and references

Special Provisions

This tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups by offering procurement benefits. Bid submissions from eligible MSEs will receive preferential consideration during the evaluation process, promoting fair competition and local economic growth.

Evaluation Process

Proposals will undergo a rigorous evaluation process, assessing:

• Compliance with technical specifications.
• Cost-effectiveness of financial bids.
• Experience and ability of the bidder to deliver the required systems.

Delivery Locations

The delivered Solar Powered Drinking Water Coolers will be strategically installed at identified community locations. Specific delivery sites will be communicated to the winning bidder upon contract award.

Contact Information

For further inquiries related to this tender, bidders may reach the Department of Panchayati Raj through the official channels provided on the tender portal. Clear guidance will be given to facilitate a smooth bidding process for all participating organizations.

Conclusion

This tender for Solar Powered Drinking Water Coolers reflects a commitment to sustainability and community welfare by ensuring the availability of clean drinking water through innovative, eco-friendly technologies. We encourage all eligible bidders to submit comprehensive proposals that meet the outlined criteria to enhance community health and engagement.