Tender Title: Solar Powered Drinking Water Cooler
Reference Number: GEM/2025/B/6168884
Issuing Authority: Department of Panchayati Raj
The Solar Powered Drinking Water Cooler tender aims to procure innovative solutions for sustainable drinking water cooling systems powered by solar energy. This initiative aligns with the government’s commitment to provide clean and safe drinking water while promoting eco-friendly technologies in rural and urban localities.
Scope of Work and Objectives
The scope of work involves the supply, installation, and maintenance of solar-powered drinking water coolers across specified locations. The objectives are to enhance access to clean drinking water, reduce dependency on traditional energy sources, and support sustainable practices in water management. Vendors are required to provide robust and efficient systems that can withstand various environmental conditions, ensuring reliable performance.
Eligibility Criteria
Eligible vendors must be registered entities capable of providing solar-powered solutions. Required qualifications include relevant industry experience, financial stability, and compliance with environmental regulations. Interested parties should demonstrate their capacity to fulfill the tender requirements, including previous successful projects and client references.
Technical Requirements
Proposed Solar Powered Drinking Water Coolers must meet the following technical specifications:
- Capacity: Coolers must efficiently serve a minimum number of users, ensuring optimal water cooling.
- Solar Panel Integration: Systems must include high-efficiency solar panels, ensuring sustainability and cost-effectiveness.
- Durability: Products should be weather-resistant and designed for long-term outdoor use.
- Certifications: Compliance with national and international quality and environmental standards is mandatory.
Financial Requirements
Bidders must demonstrate financial viability through:
- Detailed financial statements.
- Evidence of past contract value to meet minimum bid qualifications.
- Compliance with budget limits set forth by the issuing authority while ensuring pricing competitiveness.
Document Submission Details
All required documents must be submitted through the designated bidding platform. This includes the technical proposal, financial bid, and any additional certifications. Applicants must ensure all documents are complete, clearly organized, and in accepted formats per the tender guidelines.
Special Provisions
This tender favors Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. Eligible MSEs may benefit from relaxed eligibility criteria and may receive preferential treatment during the evaluation process to promote inclusivity in public procurement.
Evaluation Process
Proposals will undergo a structured evaluation process focused on technical capabilities, quality of the proposed solution, and cost-effectiveness. Bids will be scored based on predefined criteria emphasizing adherence to specifications, sustainability practices, and value for money.
Delivery Locations
Successful bidders will be required to deliver the coolers to designated health centers, schools, and community areas as specified by the Department of Panchayati Raj.
Contact Information
For inquiries regarding the tender, interested parties should refer to the official communication channels provided by the Department of Panchayati Raj. Specific contact details are not provided but can typically be found on the official government website.
This tender plays an essential role in enhancing community access to drinking water while supporting the growth of sustainable technologies. Vendors with the necessary expertise and innovative solutions are encouraged to participate and showcase their capacity to fulfill the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in solar technology and water cooler systems. Bidders must provide proof of financial stability and adherence to environmental regulations. Companies must demonstrate previous successful projects related to solar cooling systems and meet specific quality standards to qualify for this tender.
Bidders are required to submit various certificates, which may include quality assurance certifications, environmental compliance documents, and financial declarations. It is essential to ensure that all certificates align with the tender specifications and demonstrate compliance with national and international standards for solar energy products.
The registration process typically involves signing up on the designated procurement platform where the tender is hosted. Participants need to fill out the registration form, upload necessary documents, and verify their entity’s profile. It is crucial to complete registration ahead of the submission deadline to ensure eligibility to submit bids.
The acceptable document formats usually include PDF, DOC, and specific file types as outlined in the tender documentation. Bidders are encouraged to consult the submission guidelines to ensure that all documents meet format requirements and are submitted correctly to avoid any disqualifications.
Performance security is often required to ensure that selected vendors can fulfill their obligations as outlined in the contract. This might include a percentage of the total bid amount, held as a security deposit, that is returned upon successful completion of the project. Bidders should refer to the specific tender details for exact terms and conditions related to performance security requirements and payment terms.
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