Department of Panchayati Raj Tender by Samastipur District Panchayats (GEM/2025/B/6152880)
Drinking Water ATM / Water Vending Machine (Version 2)
Tender Timeline
Tender Title: Drinking Water ATM / Water Vending Machine (Version 2)
Reference Number: GEM/2025/B/6152880
Issuing Authority/Department: Department of Panchayati Raj
Scope of Work and Objectives
The primary objective of this tender is to invite bids for the procurement and installation of Drinking Water ATMs or Water Vending Machines (Version 2). This initiative aims to provide sustainable, reliable, and convenient access to drinking water for communities, thereby improving public health and wellness.
Key Objectives:
- Deliver durable and efficient water vending solutions.
- Enhance drinking water accessibility in underserved areas.
- Promote environmentally friendly solutions that minimize plastic usage.
Eligibility Criteria
Bidders must meet the following eligibility requirements to qualify for this tender:
- Must be a registered entity with relevant industry certifications.
- Demonstrate previous experience in supplying similar water dispensing solutions.
- Comply with all local and national regulatory requirements related to the installation and maintenance of water vending machines.
Technical Requirements
Bidders are required to submit a detailed proposal that includes compliance with the following technical specifications:
- Equipment must meet quality standards, ensuring efficient operation.
- Compliance with local health and safety regulations.
- Sustainable materials should be used in the construction of vending machines.
- The vending machine must have a user-friendly interface and provide options for both coin and digital payment methods.
Financial Requirements
All bidders must include a detailed financial proposal, covering:
- Pricing structure that reflects the cost of the equipment, installation, and post-deployment services.
- Earnest Money Deposit (EMD) details must be included as part of the submission, ensuring bidders are committed and serious about their proposal.
Document Submission Details
Bidders must prepare and submit their proposals by following the outlined submission methods:
- Submit all required documents electronically through the specified portal.
- Accepted document formats include PDF, DOCX, and other specified formats as required by the issuing authority.
Special Provisions
This tender includes support for Micro, Small, and Medium Enterprises (MSEs). Provisions are available for startups that fulfill certain criteria, allowing them to compete more effectively in the bidding process.
Evaluation Process
The evaluation process will consider:
- Technical compliance with specifications.
- Financial competitiveness of the proposal.
- Qualifications and experience of the bidder.
- Bidders will be evaluated based on a scoring system that weighs both technical and financial submissions.
Delivery Locations
Proposals should explicitly mention the intended delivery locations for the installed Drinking Water ATMs. These locations will be evaluated based on community needs and logistical considerations.
Contact Information
While specific contact details are not provided directly in the documentation, potential bidders are encouraged to follow up through the official portal for any inquiries or additional clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, providing proof of relevant experience in supplying water vending machines, and adherence to local and national regulatory standards. It’s essential to establish qualifications that demonstrate capability and compliance to successfully bid for the Drinking Water ATM / Water Vending Machine (Version 2).
Bidders should ensure that the technical specifications of their proposed machines meet the prescribed quality standards, including adherence to local health regulations. It must ensure efficient operation with user-friendly interfaces and payment options. The materials used should be sustainable and environmentally friendly, promoting a balance between performance and ecological conservation.
The Earnest Money Deposit (EMD) acts as a financial guarantee that your proposal is serious. Specific amounts will be outlined in the tender documents. Additionally, successful bidders may be subjected to performance security requirements to ensure contract fulfillment and adherence to all specifications outlined in the proposal.
Bidders should be mindful of submission methods that involve electronic proposals through designated online portals. Precise key timelines related to submission periods will be specified in the full tender document, and adherence to these deadlines is crucial for successful participation in the tendering process.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to potentially benefit from reduced financial barriers. This not only includes possibilities for technical assistance but also financial incentives that encourage participation from these segments, thus fostering a more diverse and competitive bidding landscape.
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