Tender Title: Goods Transport Service – Per KM Based Service for Mails
Tender Reference Number: 551fdac9
Issuing Authority: Department of Posts, Ministry of Communications
The Goods Transport Service tender is initiated by the Department of Posts under the Ministry of Communications, aimed at appointing service providers for the transportation of mail using Closed Body LCV trucks measuring 10 FT. The primary objective of this tender is to establish a reliable logistics solution to ensure efficient and timely mail delivery across various locations.
Scope of Work and Objectives
This tender encompasses the transportation of a total quantity of 104,610 kilometers worth of mail through closed-body LCV trucks. Service providers will be expected to manage the full logistics ecosystem involved in mail transportation. The parties involved must adhere to a strict timeline for deliveries, ensuring that all relevant mail reaches its destination without delays. The scope includes pick-up from designated posts and delivery to specified endpoints.
Eligibility Criteria
Interested bidders must satisfy specific eligibility requirements to qualify for participation. Companies should be duly registered and possess a valid operational license for providing transportation services. Furthermore, bidders are expected to demonstrate experience in handling logistics and transport operations similar to the specifications set forth in this tender.
Technical Requirements
Service providers must utilize closed-body LCV trucks with a minimum specification of 10 FT. The vehicles used must be maintained according to industry standards to ensure safety during operations. The service must comply with national regulations governing transport services, ensuring that all operational aspects meet the required legal obligations.
Financial Requirements
Bidders will be required to submit a financial proposal that outlines the costs associated with the transportation of mail on a per-kilometer basis. The financial evaluation will take into account the pricing structure laid out in the tender, ensuring value for money while maintaining quality service.
Document Submission Details
All interested parties must submit their documents electronically as per the pre-defined formats located within the tender document. Adherence to submission guidelines is crucial as incomplete submissions may lead to disqualification from the evaluation process.
Special Provisions
The tender aims to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities will find flexible provisions offering them benefits throughout the bidding process, particularly in terms of evaluation and selection criteria.
Evaluation Process
Bids will undergo a thorough evaluation based on both technical and financial criteria. Each submission will be assessed against predetermined parameters to ensure compliance with the quality standards expected by the Department of Posts. Transparency in the evaluation process is a priority, ensuring that all bidders receive fair treatment.
Delivery Locations
The services will cover various delivery locations across the designated postal route or assigned areas as specified by the Department of Posts. Clarity on delivery points is crucial for operational efficiency and service reliability.
Contact Information
For additional inquiries related to this tender, interested bidders may seek assistance through the relevant channels specified in the tender document. It is essential to follow appropriate communication protocols to ensure timely responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid operational license for transportation services, and demonstrating applicable experience in logistics management. Bidders must meet all legal prerequisites to ensure compliance with industry regulations.
Bidders must provide a variety of required certificates, including but not limited to, a valid registration certificate, applicable safety compliance documents, and insurance coverage for the vehicles designated for service. Meeting these requirements is critical for demonstrating credibility and operational capability.
To participate in the tender, interested parties must follow a straightforward registration process outlined in the tender documents. This includes filling out the required forms, submitting necessary documents electronically, and ensuring adherence to the specified formats and guidelines provided.
All submissions related to the tender must adhere to accepted document formats as specified. Typically, electronic formats such as PDF, Word documents, and Excel sheets are standard, but detailed information is provided in the tender documentation to ensure compliance.
Bidders must provide performance security as part of their financial documentation. This usually takes the form of a bank guarantee or security deposit to ensure that service commitments are met during the contract period. Specific requirements regarding the amount and forms of security can be found within the tender details.
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