Department of Posts Tender by Odisha Postal Circle Department Of Posts (22a4c8791)
Goods Transport Service – Per KM Based Service - Household/Office; Closed Body LCV Truck; 14 FT L
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Tender Title: Goods Transport Service – Per KM Based Service
Reference Number: 22a4c8791
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Goods Transport Service tender is aimed at procuring a reliable and efficient transport solution for household and office goods, utilizing closed body LCV trucks of 14ft in length. This Per KM Based Service will ensure that transportation is conducted in a professional manner, catering to a diverse range of postal and logistical requirements.
Scope of Work and Objectives
The primary objective of this tender is to establish a service contract for transporting goods within predetermined locations. The successful bidder will be expected to provide logistical support, safe transportation, and timely delivery of goods from the designated pickup to the drop-off locations, thereby ensuring minimal delays and high customer satisfaction.
Eligibility Criteria
Bidders must fulfill certain eligibility requirements to qualify for this tender. Potential applicants should be registered entities with appropriate compliance towards transport services. Additionally, bidders must possess relevant licenses and certifications for operating closed body LCV trucks.
Technical Requirements
The technical requirements for this tender include:
- Providing closed body LCV trucks that are adequately maintained and fuel-efficient.
- Must comply with safety standards and regulations as outlined by transportation authorities.
- Bidders are required to demonstrate experience in providing similar transportation services, supported by previous contracts and client references.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal detailing costs on a per kilometer basis. All pricing must be transparent and inclusive of any applicable fees. Financial stability and capacity to meet the service demand will also be assessed.
Document Submission Details
All relevant documents supporting eligibility, technical specification compliance, and financial quotes must be submitted electronically via the designated tender portal. Ensure that all documents are complete, submitted before the deadline, and follow the defined structure.
Special Provisions
The tender promotes procurement practices that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories may receive additional points during the evaluation process as part of an initiative to bolster local businesses.
Evaluation Process
The evaluation of tenders will follow a structured criterion, focusing on both technical and financial aspects. Bids will be assessed for compliance with eligibility, quality of service proposed, adherence to delivery timelines, and price competitiveness. All submissions will be ranked, and the highest-rated bidder will be awarded the contract.
Delivery Locations
Transport services are to be rendered across various designated locations as specified in the detailed scope document, ensuring effective service delivery to meet the needs of the Department of Posts.
Contact Information
For any inquiries related to this tender, bidders can reach out to the Department of Posts through the designated communication channels listed on the official tender portal.
This Goods Transport Service tender represents a valuable opportunity for service providers with proven experience and a commitment to quality and reliability. Bidders are encouraged to thoroughly review all requirements to ensure a comprehensive understanding of the expectations outlined.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with the appropriate licenses to operate transport services. Bidders must also demonstrate relevant experience, so having documentation of prior contracts related to transport services will be advantageous.
Bidders must comply with specific technical specifications that require the provision of well-maintained closed body LCV trucks that meet safety and efficiency standards. Documentation proving adherence to these specifications should be submitted with the tender proposal.
Documents must be submitted in electronic formats, typically PDF or DOCX. All submissions need to be clearly labelled and organized according to the submission guidelines specified in the tender documentation.
An Earnest Money Deposit (EMD) is typically required as part of the bid submission process. It serves as a security deposit to ensure that the bidder is serious about the proposal. The amount must be specified in the tender documents, and bidders should prepare to submit it concurrently with their proposals.
The evaluation and selection process will involve a detailed review of technical compliance and financial proposals. Bids will be ranked based on criteria including service quality, pricing, and the ability to meet delivery timelines. Notification of results will be communicated through official channels once the assessment is complete.
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