Tender Title: Goods Transport Service – Per KM Based Service
Tender Reference Number: cbc102d8
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Goods Transport Service – Per KM Based Service tender is issued by the Department of Posts under the Ministry of Communications. This tender invites bids for the provision of transportation services using closed body LCV trucks, specifically 10 FT LCVs with an estimated total quantity requirement of 112,080 kilometers.
Scope of Work and Objectives
The primary objective of this tender is to ensure efficient and reliable transportation services for mails across designated routes. The successful bidder will be responsible for providing timely and secured transport solutions, including loading, unloading, and logistics management.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements:
- Must be a registered entity compliant with national regulations.
- Must demonstrate prior experience in goods transportation services.
- Possession of necessary licenses and permits relevant to the transportation sector.
Technical Requirements
Bidders must comply with certain technical specifications:
- Use of closed body LCV trucks that are minimum 10 FT in length.
- Equipment and vehicles must meet safety and quality standards.
- Capability to handle sensitive delivery of mails and goods.
Financial Requirements
Financial compliance is crucial for this tender. Bidders must present:
- Detailed cost estimates per kilometer along with supporting documentation.
- Bidder's financial statements for the last three years to demonstrate financial stability.
- Proof of the ability to manage operational costs efficiently.
Document Submission Details
Bidders are required to submit their proposals and supporting documents in specified formats. All submissions must include:
- Bid forms duly filled and signed.
- Relevant certificates and licenses.
- A clear breakdown of operational costs.
Special Provisions
Bidders falling under the Micro, Small, and Medium Enterprises (MSE) category may be eligible for special provisions with regard to bid preferences. Startups may also benefit from relaxed eligibility requisites, promoting innovation and competitive pricing.
Evaluation Process
Bids will undergo a thorough evaluation process which will assess:
- Adherence to technical specifications.
- Pricing and financial viability.
- Delivery capacity and experience criteria.
Each bid will be scored based on predefined benchmarks, ensuring a fair selection of vendors based on merit.
Delivery Locations
The tender outlines specific routes and hubs for the pickup and delivery of mails, which will be provided to successful bidders upon contract finalization.
Contact Information
For any inquiries or clarifications regarding this tender, please communicate directly with the Department of Posts.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in the goods transportation service, and possessing necessary licenses. It’s essential for all bidders to ensure compliance with national regulations to qualify for participation.
Bidders must submit various certificates, including proof of registration, necessary transportation licenses, and financial statements. The certificates demonstrate the bidder’s compliance with technical specifications and their operational ability to meet the challenges presented in the tender.
The registration process typically requires potential bidders to fill out designated forms available on the tender platform. Submission must include compliant documentation formats, and all supporting documents must be organized meticulously to assist in a smooth evaluation process.
The Earnest Money Deposit (EMD) serves as a security measure and will be specified in the tender documents. It underscores the seriousness of the bidders and will be refunded post-evaluation. Performance security requirements will also be outlined to ensure bidder accountability.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxation in the eligibility criteria, price preference, and a focus on encouraging participation from locally based entities, aligning with the ‘Make in India’ initiatives.
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