Tender Title: Goods Transport Service – Per Trip based Service
Tender Reference Number: GEM/2025/B/6163044
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Goods Transport Service – Per Trip based Service tender is aimed at engaging a reliable supplier or contractor to provide transportation services for postal mail parcels. This tender will ensure that the Department of Posts can maintain a high standard of service and meet delivery deadlines efficiently. The successful bidder will be responsible for transporting postal mail parcels in closed body light commercial vehicles (LCV) with a capacity to accommodate at least 7 tons and 30 cubic meters of space.
Scope of Work and Objectives
The objective of this tender is to secure transportation services that guarantee timely delivery of postal mail parcels, thus enhancing the quality of postal services. The work scope includes:
- Transporting mail parcels from designated postal locations to various delivery points.
- Ensuring the safety and security of parcels during transit.
- Maintaining a robust tracking system for the delivered materials.
Eligibility Criteria
To bid for this tender, potential suppliers must meet the following eligibility requirements:
- Be a registered entity with appropriate licenses and permits for transport services.
- Demonstrate prior experience in providing similar transportation services.
- Comply with safety and operational regulations set forth by local transport authorities.
Technical Requirements
The technical requirements for this tender include:
- Availability of closed body LCVs with a minimum capacity of 7 tons.
- Implementation of a GPS tracking system for real-time monitoring of shipments.
- Adherence to all safety and compliance standards as outlined in bidding documents.
Financial Requirements
Bidders must provide a comprehensive breakdown of pricing structure for the transport services offered. This must include transportation per trip costs and any additional associated fees. The bidder should demonstrate financial stability and capability to handle large volumes of postal parcels.
Document Submission Details
Interested parties should prepare and submit the following documents as part of their bid:
- Completed tender application form.
- Proof of operational capability (licenses, previous contracts).
- Financial statements.
- Technical proposal aligned with the tender specifications.
Special Provisions
This tender encourages Micro, Small, and Medium Enterprises (MSEs) and start-ups to participate. Specific benefits and provisions are available for these segments, allowing for a fair opportunity to secure government contracts.
Evaluation Process
All bids will undergo a rigorous evaluation process, focusing on the financial stability, technical capability, and past performance of the bidders. Preference will be given to those demonstrating compliance with local content and Make in India policies.
Delivery Locations
The transportation services will operate across various postal routes as designated by the Department of Posts, with specific focus on parcel delivery across urban and rural areas.
Contact Information
For further inquiries regarding this tender, prospective bidders may contact the Department of Posts via the designated communication channels provided in the tender announcement.
Overall, this Goods Transport Service tender presents a significant opportunity for qualified bidders to contribute to enhancing postal service delivery across the country, ensuring efficiency and reliability in the transportation of mail parcels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender Include being a registered entity with the necessary licenses for providing transportation services. Bidders must demonstrate prior experience in similar services and must comply with local regulations to ensure safety and operational compliance. It is also important that they can show financial stability and capacity for large volume logistics, which supports their ability to handle postal transportation efficiently.
Yes, bidders must submit relevant certificates to demonstrate compliance with operational permits, safety standards, and previous service delivery contracts. These may include transport licenses, proof of vehicle ownership, and any necessary compliance documentation pertinent to local transport authority regulations. All submitted documents should ensure compliance with the criteria outlined in the tender provisions.
Interested parties may begin the registration process by acquiring the tender documents through the official government portal. This includes completing the prescribed application form and preparing necessary financial and technical documentation. It is essential to follow the instructions outlined in the tender’s guidance for a smooth registration process.
Payment terms will be specified within the tender documentation. Typically, payment terms may include a percentage payment upon service delivery, balanced payment upon satisfactory completion of the contracted services, and adherence to invoicing guidelines provided by the tendering authority.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply for this tender, with specific benefits aimed at fostering greater participation from smaller businesses. This may include reduced fees or a more lenient evaluation phase for MSE submissions. Furthermore, provisions within the Make in India initiative promote local content and encourage the growth of established MSEs in fulfilling government contracts.
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