Tender Title: Goods Transport Service – Per KM Based Service for Postal Mails

Reference Number: GEM/2025/B/6165609

Issuing Authority/Department: Department of Posts, Ministry of Communications

The Goods Transport Service tender aims to streamline the transportation of postal mails and other goods using containerized trucks with a capacity of 1 tonne or more. The objective of this tender is to ensure efficient delivery and management of postal items across various locations, supporting the overarching goals of timely and reliable postal service operations.

Scope of Work and Objectives: Contractors will be required to provide transport services on a per kilometer basis. The total quantity for transport services is 48,000 kilometers. The selected service provider is expected to maintain high-quality service delivery and adhere to the standards set forth by the Department of Posts.

Eligibility Criteria: To qualify for this tender, bidders must be registered entities with necessary competencies in logistics and transport services. They must also demonstrate previous experience in handling similar work of significant magnitude. Detailed documentation including proof of registration and compliance with local regulations will be required during the bid submission process.

Technical Requirements: Bidders must meet all prescribed technical specifications, which include having access to appropriately equipped vehicles capable of transporting postal goods securely. Vehicles must comply with safety standards and be in good working order. Documentation proving vehicle maintenance and specifications must be included in the bid.

Financial Requirements: Bidders must provide proof of financial soundness and capacity to handle the contract's financial obligations. This may include bank statements and financial solvency certificates.

Document Submission Details: All proposals must be submitted in hard copy to the Department of Posts. Bidders must ensure that their submissions are complete and formatted as directed in the tender document to avoid disqualification. Electronic submissions are not accepted for this tender.

Special Provisions: The procurement policy encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These groups may benefit from relaxed eligibility requirements and additional support during the evaluation process.

Evaluation Process: Bids will undergo a detailed evaluation process that assesses both technical and financial criteria. The evaluation committee will review submissions for compliance with the requirements outlined in the tender document. A transparent and accountable selection process will be implemented to ensure all bids are fairly considered.

Delivery Locations: The transport services are expected to cover a range of locations as requisitioned by the Department of Posts. Bidders should indicate their capacity to service these locations effectively.

Contact Information: For additional queries, bidders can reach out via the official communication channels of the Department of Posts. The tender documents contain specific contact points for further assistance with the bidding process.

By ensuring compliance with the requirements and effectively demonstrating capability, bidders can strategically position themselves to secure this essential contract within the postal services sector.