Department of Posts Tender by Madhya Pradesh Postal Circle Department Of Posts (GEM/2025/B/6044383)
Passbook for Post Office (V2)
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Tender Reference Number: GEM/2025/B/6044383
Issuing Authority
Department of Posts, Ministry of Communications
Scope of Work and Objectives
The tender involves the supply of Passbooks for Post Office (V2), with a total quantity of 1,500,000 units. The objective is to enhance the operational capability of the Post Office and improve customer service by providing efficient documentation for savings and transactions. The passbooks will be designed to meet specific usability and durability standards anticipated by the department.
Eligibility Criteria
Bidders must meet certain eligibility requirements to participate in this tender. These include being a registered entity under applicable legal frameworks, possessing relevant experience in manufacturing or supplying similar products, and meeting the financial stability standards required for large-scale supply contracts.
Technical Requirements
The technical specifications for the passbooks include, but are not limited to, paper quality, binding techniques, and security features to prevent tampering. Bidders are expected to provide comprehensive evidence of their capability to meet these specifications, including samples and compliance documents.
Financial Requirements
Bidders will need to demonstrate their financial capacity to fulfill this contract, including submitting the required Earnest Money Deposit (EMD). Bidders must ensure that they will follow through with the financial obligations stipulated in the contract without delays.
Document Submission Details
All tender documents must be submitted as per the guidelines provided in the tender notifications. Specifically, the submissions should include technical proposals, financial bids, and supporting documents including but not limited to company profiles, prior work experience, and relevant certifications.
Special Provisions
This tender has special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities are encouraged to participate, as they will benefit from simplified eligibility criteria and possibly lower financial thresholds to allow greater competition and participation.
Evaluation Process
The evaluation of bids will be conducted based on a transparent process, examining both the technical and financial submissions. Only those bids that meet the minimum technical standards will be considered for financial evaluation. The department will ensure a fair and comprehensive evaluation to select a qualified contractor.
Delivery Locations
The passbooks are to be delivered to specific post office locations as specified in subsequent notification once the tender is awarded. The successful bidders will be responsible for ensuring timely delivery to these locations.
Contact Information
For inquiries regarding this tender, the primary point of contact can be identified in the official tender documents. Interested bidders should reach out with specific questions to ensure they fully understand the obligations and expectations associated with this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in manufacturing or supplying similar products. Entities must demonstrate financial stability and adherence to quality standards necessary for participation in this tender.
The technical specifications for the passbooks include criteria such as high-quality paper, secure binding techniques, and tamper-proof security features. Bidders must submit evidence that their products comply with these specifications, along with samples where necessary.
All submission methods must adhere to the guidelines outlined in the tender documentation. Bidders should prepare all required documents, including technical and financial proposals, and ensure they are submitted through the designated online platform, following the required formats as specified.
Yes, the tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs). These businesses benefit from relaxed financial criteria, which encourages participation and contributes to fostering equitable competition in the tendering process.
Bidders must submit an Earnest Money Deposit (EMD) as a part of their financial bid. The EMD ensures commitment to the bid and will typically be a percentage of the total bid value. The exact amount and submission guidelines are detailed within the tender documents, and successful bidders will have their EMD returned post contract execution.
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