Tender Title: Goods Transport Service – Per KM Based Service for Postal Mails and Parcels

Reference Number: GEM/2025/B/5990113
Issuing Authority: Department of Posts, Ministry of Communications

The Goods Transport Service tender aims to establish a reliable and efficient transportation solution for postal mails and parcels. The objective is to facilitate the movement of goods across different locations using Closed Body LCV Trucks with a capacity of 1000 KGS. This service is crucial for ensuring timely delivery of parcels and mails, enhancing the overall postal service experience for users.

Scope of Work and Objectives

The selected vendor will be responsible for providing a Per KM Based Service that meets the operational needs of the Department of Posts. The primary scope includes:

• Transportation of postal mails and parcels across designated routes.
• Ensuring adherence to scheduled deliveries to maintain service efficiency.
• Utilizing trucks that comply with the specifications outlined in this tender to guarantee the safe and secure transport of goods.

A total distance estimate of 193,800 kilometers is anticipated as part of this contract.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity with legal compliance and capability to provide transportation services.
• Proven experience in goods transport services, particularly with postal or mailing solutions.
• Compliance with all regional and national regulations related to transportation and logistics.

Technical Requirements

Technical specifications include:

• The use of Closed Body LCV Trucks with a minimum load capacity of 1000 KGS.
• Trucks must meet all safety and maintenance standards, ensuring optimal performance and reliability.
• Capability to track and report shipment status to ensure transparency during the delivery process.

Financial Requirements

Bidders must present:

• A detailed financial proposal that outlines the cost per kilometer for transport services.
• Evidence of sound financial standing and ability to manage large contracts effectively.

Document Submission Details

Bidders are required to submit the following documentation:

• Completed tender submission form.
• Valid proof of registration and compliance certificates.
• Evidence of previous work in goods transport services.

Special Provisions

This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups, providing advantages in bidding processes, ensuring a diverse pool of participants.

Evaluation Process

The evaluation will consist of:

• Technical assessment based on the quality and capability of proposed equipment and services.
• Financial assessment based on cost-effectiveness and compliance with the submission guidelines.
• Experience and reliability in delivering similar services will be a significant deciding factor.

Delivery Locations

The services will cover various locations as specified by the Department of Posts and may include urban, semi-urban, and rural areas, ensuring comprehensive coverage for postal functionality.

Contact Information

For any inquiries or clarifications, bidders may refer to official communication channels provided within the tender documentation from the issuing authority.