Department of Posts Tender by North East Postal Circle Shillong Meghalaya (GEM/2025/B/6164717)
Goods Transport Service – Per KM Based Service - postal mail; Containerized Truck; 5 Tonne or mor
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Tender Title:
Goods Transport Service – Per KM Based Service
Issuing Authority:
Department of Posts, Ministry of Communications
The Goods Transport Service tender, referenced as GEM/2025/B/6164717, aims to engage reliable service providers for the transportation of postal mail utilizing containerized trucks. The focus is on attaining a cost-effective solution for transporting a significant volume of cargo, specifically targeting the transportation capabilities of vehicles with a capacity of 5 tonnes or more and minimum 25 cubic meters of volume.
Scope of Work and Objectives
The primary objective of this tender is to secure goods transport services that ensure timely and safe delivery of postal materials across various locations. The contracting agency intends to utilize these services to streamline their logistics, which includes transportation on a per kilometer basis for a total quantity of 483,000 units as per the defined needs.
Eligibility Criteria
Eligible participants must be registered entities adhering to the regulations set forth by the Department of Posts. Bidders must have experience in providing transport services to public sector organizations or specifically in the postal domain, along with requisite documentation verifying experience and capabilities.
Technical Requirements
Bidders will need to demonstrate the following technical capabilities:
- A fleet of containerized trucks with a minimum load capacity of 5 tonnes.
- Compliance with local transport regulations concerning safety and efficiency.
- Insurance and liability coverage safeguarding goods in transit, adhering to industry standards.
Financial Requirements
Prospective bidders must present a competitive financial proposal outlining all costs associated with the transport services offered. Detailed breakdowns and transparent pricing models will be critical in the evaluation process.
Document Submission Details
Bidders are required to submit their proposals through the designated online portal, ensuring that all documents are complete and free of errors. Incomplete submissions may lead to disqualification.
Special Provisions
The proposal encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, providing them with a level playing field by considering their proposals favorably. This initiative aligns with national directives on promoting indigenous suppliers through the "Make in India" campaign.
Evaluation Process
The evaluation of submitted proposals will focus on both technical and financial criteria. Bidders are encouraged to ensure their submissions are comprehensive, showcasing adherence to the required standards and competitive pricing. Proposals will be ranked according to their overall merits.
Delivery Locations
The services provided under this tender are expected to cover diverse locations as specified by the Department of Posts, ensuring their network is adequately supported with reliable transport solutions.
Contact Information
While specific contact details are not disclosed, interested parties may consult the Department of Posts’ official communication channels for further inquiries regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity, possessing adequate experience in goods transport services, particularly for government or postal work. Participants must submit proof of their capacity to provide the required service, including details regarding their fleet and operational history.
Bidders must ensure that their containerized trucks have a minimum capacity of 5 tonnes and can handle volumes exceeding 25 cubic meters. Compliance with local safety regulations and fleet maintenance standards is critical to guarantee reliable service delivery.
To secure the contract, bidders may need to provide a Performance Security that typically ranges from 5% to 10% of the contract value. Payment terms will be outlined in the agreed contract, often detailing frequency and conditions tied to service delivery milestones.
All documents must be submitted electronically via the official online portal designated for this tender. Bidders should ensure that their proposals are complete and all required documentation is correctly uploaded to prevent disqualification based on submission errors.
The tender promotes an inclusive procurement policy by granting advantages to Micro, Small, and Medium Enterprises (MSEs) and Startups. They may have specific provisions such as relaxed eligibility criteria or favorable evaluation score adjustments to enhance their competitiveness in the bidding process.
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