Tender Title: Supply of Online UPS (V2)
Reference Number: GEM/2025/B/6171312
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Department of Posts, under the Ministry of Communications, is inviting tenders for the procurement of Online UPS (V2) units. This tender aims to enhance the operational reliability of postal services by implementing state-of-the-art uninterruptible power supply systems. The scope of work includes the supply, installation, and commissioning of a total of 89 Online UPS units at various locations specified by the department.
Objectives
The primary objective of this tender is to ensure the seamless functioning of postal operations even during power disruptions. The UPS systems should provide consistent and efficient power backup, empowering the Department of Posts to maintain high service standards and operational efficiency.
Eligibility Criteria
Interested parties must meet certain eligibility requirements:
- Registered as a legal entity with relevant governmental bodies.
- Proven experience in supplying UPS or similar electronic systems.
- Capability to deliver and install the units within the specified timelines.
Technical Requirements
Bidders must align their proposals with the following technical specifications:
- Capacity: Each Online UPS unit should possess adequate power capacity to support critical equipment.
- Compliance with recognized quality standards such as ISO certifications.
- Detailed product data must be submitted alongside the proposal, showcasing operating procedures and post-deployment support.
Financial Requirements
Bidders need to demonstrate financial stability by providing:
- Audited financial statements for the last three years.
- A statement of net worth to ensure capability in delivering the project.
Document Submission Details
All proposals must be submitted electronically. Tender documents and technical bids should be submitted in the prescribed formats. To ensure smooth processing, digital copies must comply with the specified document formats as mentioned in the tender documentation.
Special Provisions
Provisions are in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These enterprises may be exempt from certain fees and are encouraged to submit their bids by highlighting how they comply with government policies promoting startup growth.
Evaluation Process
The evaluation of submissions will be conducted based on technical proficiency, financial capability, and suitability of the proposed UPS solutions. The process will adhere to a transparent model to ensure fair assessment.
Delivery Locations
The Online UPS units are to be delivered to designated postal service facilities across multiple geographical locations as outlined in the tender.
Contact Information
For any inquiries, bidders are encouraged to refer to the official tender notice for the contact personnel and relevant communication addresses. Queries must be submitted according to the guidelines provided in the tender documentation to ensure timely responses.
This tender presents a significant opportunity for vendors in the power solutions domain to deliver impactful technology to governmental bodies, reinforcing the vital services provided by the Department of Posts.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in supplying Online UPS or similar electronic equipment, and demonstrating operational capability to fulfill the delivery and installation obligations as stipulated in the tender. Furthermore, compliance with applicable legal and quality standards is necessary to ensure credibility and reliability.
Bidders are required to provide several certificates, including business registration documents, ISO certifications indicating compliance with relevant quality standards, and any specific endorsements mandated by the Department of Posts for participating in the tender for supply of Online UPS. Furthermore, bidders should submit their annual financial audit reports.
The registration process for bidders involved in this tender requires submitting an application through a designated online portal. Once registered, applicants will receive a unique identification number, which they must use while submitting their proposals for the Online UPS units. Additionally, vendors must complete any necessary documentation as prescribed to ensure qualifications for participation.
The payment terms as outlined in the tender specify that payments will be made upon successful delivery and installation of the Online UPS units. Bidders should be prepared to negotiate specific milestones tied to the project’s progression to align with the department’s procurement policies.
The evaluation and selection process will be based on a comprehensive review of the proposals submitted for the Online UPS units. Bids will be evaluated on a scoring matrix that includes technical merit, financial stability, adherence to specifications, and past performance. Selected vendors will be informed accordingly, followed by formal negotiation to finalize the award of the contract.
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