Department of Posts Tender by Madhya Pradesh Postal Circle Department Of Posts (GEM/2025/B/6208453)
Passbook for Post Office (V2)
Tender Timeline
Tender Title: Passbook for Post Office (V2)
Tender Reference Number: GEM/2025/B/6208453
The Department of Posts, under the Ministry of Communications, is inviting bids for the supply of Passbooks for Post Office (V2). This tender seeks to procure a total of 500,000 passbooks in a bid to streamline operations within the postal system and enhance customer experience.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality passbooks that adhere to specified technical standards. The passbooks will be utilized across various post office locations to facilitate banking and financial transactions for customers. Supplier bidders are expected to deliver premium quality products within the defined timelines while maintaining compliance with mandated specifications and quality standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities that meet the following essential requirements:
- Valid business registration documentation.
- Proven experience in supplying similar products.
- Ability to deliver stipulated quantities within designated timelines.
- Compliance with the eligibility criteria as outlined by the Department of Posts.
Technical Requirements
Bidders are required to supply passbooks that meet the following technical specifications:
- Specific dimensions and materials to be utilized in production.
- Durability and resistance to wear and tear.
- Printing quality and design conforming to the regulatory standards set forth by the Department of Posts.
Financial Requirements
All bidders must present a comprehensive financial proposal alongside their bids, detailing costs associated with the supply of passbooks. This should include:
- A breakdown of costs per unit.
- Payment terms and conditions.
- Any additional charges related to delivery and handling.
Document Submission Details
Bidders must submit all required documentation electronically as part of their bid submission process. The following documents should be included:
- Company registration and related legal documents.
- Technical specifications and compliance certifications.
- Financial bid proposal.
Special Provisions
There are provisions in place that may benefit Micro, Small, and Medium Enterprises (MSEs) as well as startups. These provisions may include preferential treatment in evaluation and enhanced opportunities, aimed at encouraging participation from smaller enterprises.
Evaluation Process
The evaluation of submitted bids will be conducted based on a multi-criteria assessment. Key evaluation parameters will include compliance with technical specifications, price competitiveness, and the track record of bidders in delivering similar products.
Delivery Locations
The successful bidders will be expected to deliver the passbooks to various post office locations as designated by the Department of Posts. Detailed delivery locations will be disclosed to winning bidders as part of the contract agreement.
Contact Information
For more information regarding this tender, interested parties are encouraged to reach out to the Department of Posts through official channels listed in the tender announcement.
Conclusion
In summary, this tender presents an excellent opportunity for qualified suppliers to contribute to the enhancement of postal services through the provision of high-quality passbooks. Participating bidders are encouraged to prepare thoroughly and submit comprehensive bids to meet the outlined criteria and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid business registration documents, and demonstrating previous experience in supplying similar products. Bidder qualifications will be assessed based on their ability to meet the specified requirements and compliance with evaluation criteria established by the Department of Posts.
The technical specifications for the passbooks include specific dimensions, material durability, print quality, and adherence to regulatory standards. Bidders must ensure that all products are manufactured to withstand regular use and meet the quality benchmarks set forth by the Department of Posts.
Bids for the tender must be submitted electronically, accompanied by all necessary documentation, including registration, technical specifications, and financial proposals. Bidders are encouraged to follow the submission guidelines provided by the Department of Posts to ensure compliance and successful bid consideration.
Yes, there are benefits for Micro, Small, and Medium Enterprises (MSEs) within this tender. These may involve preferential evaluation criteria, which aim to promote inclusivity and make it easier for smaller entities to participate in the procurement process.
Payment terms associated with this tender generally include clear conditions regarding the timing and method of payment upon delivery of the passbooks. Bidders should present detailed payment proposals outlining their terms alongside their bids to ensure transparency and clarity within the contractual terms.
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