Tender Title: Goods Transport Service – Per KM Based Service (MAILS)

Tender Reference Number: GEM/2025/B/6111776

Issuing Authority/Department: This tender is issued by the Department of Posts, under the Ministry of Communications. The department is responsible for ensuring efficient communication and postal services across the country.

Scope of Work and Objectives:

The objective of this tender is to procure Goods Transport Services using closed body LCV trucks, specifically 10 FT LCV. The service is required to support the distribution of mails and parcels across various locations, ensuring timely and reliable transport. The total quantity for this tender is 68,400 kilometers, which reflects the extent of transport service required throughout the duration of the contract.

Eligibility Criteria:

To qualify for this tender, bidders must meet certain eligibility requirements, including:

• Being a legally registered entity.
• Having relevant experience in transporting goods, particularly in postal or logistics services.
• Compliance with all necessary local and federal regulations pertaining to the transport industry.
• Financial capability to engage in substantial transport operations.

Technical Requirements:

The technical requirements predominantly revolve around the provision of closed body LCV trucks, ideally suited for mail transport, with specific focus on:

• Vehicle specifications, including size, capacity, and cleanliness.
• Compliance with safety and maintenance standards to ensure the security of delivered goods.
• Availability of tracking systems for real-time monitoring during transport.

Financial Requirements:

Bidders are required to demonstrate their financial stability and capability to handle a contract of this magnitude. This may involve submitting recent financial statements, along with evidence of adequate insurance coverage for the vehicles used in supplying services.

Document Submission Details:

Interested bidders should prepare and submit their proposals electronically, ensuring adherence to the required format stipulated in the tender documentation. Submissions must be comprehensive, containing technical bids, financial bids, and any necessary certifications.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special consideration will be given to bids submitted by these entities, recognizing the importance of promoting local businesses and enhancing their participation in governmental procurement processes.

Evaluation Process:

Bids will be evaluated based on a transparent process that includes:

• Technical evaluation based on adherence to specifications.
• Financial evaluation focusing on pricing and economic viability.
• Compliance with eligibility and technical criteria.

Delivery Locations:

Services are expected to cover multiple locations across the operational regions of the Department of Posts. Specific delivery locations will be outlined further in the tender documentation, depending on the needs and requests from the Department.

Contact Information:

For further inquiries, bidders may contact the Department of Posts directly through the communication channels provided in the tender document.

In summary, this tender presents an opportunity for qualified vendors to engage in the essential task of transporting goods for the Department of Posts, thereby enhancing its operational capabilities and ensuring efficient mail services.