Tender Title: Goods Transport Service – Per KM Based Service - Postal Mails and Parcels
Reference Number: GEM/2025/B/6158443
Issuing Authority
The Department of Posts, under the Ministry of Communications, is issuing this tender for the procurement of Goods Transport Services specifically designed for postal mails and parcels.
Scope of Work and Objectives
The primary objective of this tender is to obtain reliable and efficient Goods Transport Services on a per kilometer basis, specifically utilizing Closed Body LCV Trucks. The selected contractor will be responsible for the transportation of postal items across specified routes while adhering to predefined timelines and ensuring the safety and integrity of all items during transit. The scope includes transportation for a total quantity of 17880 items, optimizing logistics to enhance the service delivery of postal services.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Must be a registered entity capable of providing transport services.
- Compliance with nation-wide transportation regulations and laws.
- Proven experience in providing similar goods transport services, which may be verified through prior service contracts or client references.
Technical Requirements
All transport services must adhere to specific technical requirements, including:
- Use of Closed Body LCV Trucks (10 FT) specifically designed for efficient postal transport.
- Equipment and vehicle must comply with safety and environmental standards.
- Capacity to handle large volumes of parcels without compromising delivery time or service quality.
Financial Requirements
Bidders are required to submit financial documents demonstrating their financial stability. This includes:
- Recent bank statements and company financial reports.
- A valid business license and registration document.
- Proof of insurance that covers the transportation of goods.
Document Submission Details
Interested bidders must submit their complete bid documents through the designated electronic procurement system. All documents must be formatted according to the specifications provided in the tender guidelines to ensure acceptance.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may benefit from relaxed qualification criteria, promoting inclusivity in the tender process.
- Startups in the transportation sector are also encouraged to apply, promoting innovation in logistics.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial capability and pricing structure.
- Experience and service history in the goods transport sector.
Delivery Locations
The successful contractor will be responsible for delivering goods within specified postal routes, ensuring coverage across all targeted delivery areas.
Contact Information
For further details or inquiries regarding the tender specifications, interested bidders should refer to the official Department of Posts communications.
Additional Information
Bidders should be aware that the selection process will also consider compliance with national policies regarding local content and procurement initiatives. All participants should ensure their bids reflect adherence to these policies to enhance their chances of successful evaluation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the transport sector, compliance with local and national transportation regulations, and demonstrable experience in similar Goods Transport Services. Bidders may need to provide documentation illustrating their credentials, including prior contracts and client endorsements. The Ministry of Communications aims to foster a competitive environment by encouraging firms that demonstrate transparency and reliability in their service offerings.
The technical specifications for the vehicles include the use of Closed Body LCV Trucks, specifically those that measure 10 FT. These vehicles should also comply with safety and environmental standards mandated by transport authorities. Bidders must ensure that their vehicle fleet is equipped to handle the logistics of postal items, allowing for secure and timely deliveries per the client’s needs.
Participants in this tender are required to provide a Performance Security, which is a guarantee that the contract will be fulfilled as per the agreed terms. The amount and specifics regarding the performance security need to be outlined within the bid documents. It is essential for bidders to demonstrate financial capability to ensure trust in their service delivery performance.
The evaluation process will examine multiple areas including compliance with technical specifications, financial submissions, and demonstrated experience in Goods Transport Services. Bids will be assessed based on adherence to submission formats, quality of previous work, and the overall pricing structure which should remain competitive yet realistic.
Yes, MSEs are afforded certain benefits within this tendering process. They may experience relaxed eligibility criteria, which is intended to empower smaller businesses and ensure greater participation in governmental procurement opportunities. Additionally, this initiative supports the overall aim of promoting entrepreneurship and support for local businesses through Make in India policies.
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