Tender Title: Goods Transport Service – Per KM Based Service for Postal Mails and Parcels

Reference Number: GEM/2025/B/5990461

Issuing Authority: Department of Posts, Ministry of Communications

The Department of Posts is inviting bids for the provision of Goods Transport Services specifically designed for the transportation of postal mails and parcels. This tender is aimed at enhancing the operational efficiency in the logistics sector, ensuring that postal goods are transported securely and within prescribed time limits.

The scope of work includes the full management of the transport process from collection to delivery, utilizing Closed Body LCV Trucks with a capacity of 1000 KGS. The chosen provider will be responsible for the effective and timely delivery of approximately 194,400 units of postal materials, ensuring the highest standards of service quality are maintained throughout the duration of the contract.

Objectives:

• To ensure secure and timely transportation of postal mails and parcels.
• To optimize routing and operating costs while maintaining service quality.
• To establish a reliable logistical framework that meets the increasing demands of postal services.

Eligibility Criteria:

To be considered eligible for this tender, bidders must:

• Be a registered entity with a valid license to operate goods transport services.
• Have prior experience in the transportation of postal goods or comparable logistics services.
• Demonstrate the financial capacity to handle large-scale transportation contracts.

Technical Requirements:

Bidders must comply with the following technical specifications:

• Vehicles must be Closed Body LCV Trucks with a minimum capacity of 1000 KGS.
• All transport vehicles must adhere to safety, environmental, and operational standards set by Indian regulations.
• Providers are required to maintain detailed transport logs and reporting mechanisms.

Financial Requirements:

Bidders must show proof of financial stability, which may include:

• Recent financial statements.
• Evidence of sufficient insurance coverage for transportation liabilities.
• A competitive pricing strategy that aligns with the bid evaluation criteria.

Document Submission Details:

Interested bidders are required to submit the following documents:

• A valid business registration certificate.
• Copies of relevant licenses and permits.
• Technical proposals inclusive of vehicle specifications and service plans.
• Financial credentials demonstrating capacity to manage the contract.

Special Provisions:

• MSE (Micro and Small Enterprises) benefits may apply, providing additional support for eligible firms.
• Startups and innovative business solutions will be given preferential evaluation criteria under government initiatives.

Evaluation Process:

Bids will be evaluated based on:

• Compliance with eligibility and technical requirements.
• Financial robustness and pricing competitiveness.
• Quality and reliability of proposed service solutions. The evaluation will be conducted by a selection committee from the Department of Posts.

Delivery Locations:

Services will be required across multiple delivery locations, specific to postal routes dictated by the operational guidelines of the Department of Posts. Areas may vary based on regional postal needs.

Contact Information:

For any inquiries, participants are advised to contact the Department of Posts directly, referring to the tender ID for clarity in communication.