Tender Title: Entry and Mid Level Desktop Computer
Reference Number: 1460994bb
Issuing Authority/Department: Department of Posts, Ministry of Communications
Scope of Work and Objectives
The primary objective of this tender is to procure Entry and Mid Level Desktop Computers to enhance operational efficiency within the Department of Posts. The successful bidder will be responsible for delivering a total of 45 units of these computers, ensuring they meet the specified technical requirements and performance criteria laid out in the tender documentation.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate in this tender:
- Must be a registered entity under relevant laws.
- The bidder should have a proven track record in the supply of electronic goods, particularly computers.
- Must possess the necessary certifications and documentation to comply with government regulations.
Technical Requirements
The technical requirements for the desktop computers include but are not limited to:
- Minimum processor specifications.
- RAM and storage capacity requirements.
- Operating system compatibility.
- Compliance with industry standards concerning quality and performance.
- Energy efficiency ratings.
Financial Requirements
Bidders are required to submit a financial proposal that includes:
- A complete breakdown of costs for provided units.
- Any applicable taxes or fees.
- Documentary evidence of the bidder’s financial capacity to fulfill the order.
Document Submission Details
Bidders must submit their proposals along with all necessary documentation to the designated submission point as specified in the official procurement notice. Required documents typically include:
- Bid submission form.
- Technical and financial proposals.
- Eligibility documentation.
Special Provisions
The tender process includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying as MSEs may be eligible for benefits such as price preference in evaluation and reduced earnest money deposits.
Evaluation Process
The evaluation of bids will follow a structured process based on:
- Compliance with technical and financial requirements.
- Conformity to submission guidelines.
- Price evaluations aimed at ensuring value for money.
Delivery Locations
The successful bidder will be required to deliver the desktop computers to specified locations communicated through the procurement process. All deliveries must comply with set timelines and conditions outlined in the contract.
Contact Information
For further details regarding this tender, bidders may reach out to the Department of Posts. Direct contact details will be available upon request within the tender documentation.
By leveraging this well-structured approach, bidders can ensure their proposals align closely with the Department of Posts' needs, thereby enhancing their chances of successful evaluation and selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a recognized status in accordance with local laws. Bidders must demonstrate a history of supplying electronic goods, especially computers. Additionally, bidders need to hold necessary certifications that confirm their capability and compliance with government regulations.
The technical specifications for the computers primarily focus on the minimum performance criteria. Bidders should ensure that the desktops feature adequate processing power, RAM, storage space, along with up-to-date operating systems compatible with current software applications. Moreover, compliance with energy efficiency ratings and quality standards set by the relevant authorities is mandatory for eligibility.
The payment terms typically stipulate that payments will occur post-delivery and inspection of the goods, subject to compliance with the contractual specifications. A performance security deposit may be required from the winning bidder, often set at a percentage of the total contract value, to guarantee fulfillment of contractual obligations.
Bidders must submit their proposals electronically as specified in the tender instructions. Acceptable formats generally include PDF or Word documents for written submissions. All documents must be neatly categorized under technical and financial segments to facilitate a smooth evaluation process.
The bidding process incorporates beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to compete more effectively. These benefits may include simplified documentation processes, price preferences during evaluation, and reduced financial liabilities such as lower earnest money deposits to encourage participation in government procurement activities.
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