Procurement of Entry and Mid Level Desktop Computers
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Procurement of Entry and Mid Level Desktop Computers
Reference Number: 15470ac7a
The Urban Development and Town and Country Planning Department of West Bengal is pleased to announce a tender for the procurement of Entry and Mid Level Desktop Computers as outlined in this document. The objective of this tender is to acquire a total of 10 desktop computers that meet the specified requirements for enhancing efficiency and productivity within the department.
Scope of Work and Objectives
The scope of work includes the supply, installation, and configuration of entry and mid level desktop computers. The primary goal is to ensure that the awarded vendor will not only provide high-quality machines but also deliver post-installation support and maintenance for a specified period. All machines must comply with the technical requirements outlined below to achieve the operational efficiency expected by the department.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility criteria:
- Must be a registered legal entity.
- Relevant prior experience in providing desktop computers to government departments or similar organizations is preferred.
- Vendors must demonstrate compliance with industry standards and regulations.
Technical Requirements
The desktop computers to be supplied must meet the following technical specifications:
- Minimum processor specifications (e.g., Intel i5 or equivalent)
- RAM (minimum 8 GB)
- Storage (minimum 1 TB HDD or equivalent SSD)
- Display (minimum 21-inch screen)
- Operating System (Windows 10 or equivalent)
- Must include necessary peripherals like keyboard and mouse.
Financial Requirements
Bidders are required to submit a financial proposal indicating the total cost for the supply of 10 desktop computers, including taxes and any additional costs associated with delivery and installation.
Document Submission Details
Interested bidders must submit their proposals in a sealed envelope, clearly labeled with the tender number and description. All submissions must be completed electronically unless otherwise specified. The documents to be included are:
- Technical proposal
- Financial proposal
- Relevant supporting documents for eligibility criteria
Special Provisions
This tender encourages and includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups in accordance with prevailing government policies. MSEs may receive some form of financial benefit or priority assessment in the evaluation process.
Evaluation Process
Bids will be evaluated based on the technical compliance of the products offered, vendor experience, financial viability, and adherence to submission criteria. The evaluation may also consider the benefits brought by MSEs and adherence to local content regulations.
Delivery Locations
The delivery of the entry and mid level desktop computers will be conducted at multiple locations specified by the Urban Development and Town and Country Planning Department within West Bengal. Vendors must ensure timely delivery to these locations as per the department's requirements.
Contact Information
For any inquiries regarding the tender, vendors are encouraged to submit their questions via the designated communication channels provided in the tender announcement.
Important Note: It is paramount that all bidders adhere to the submission requirements and technical specifications to ensure conformity and enhance their opportunity to be awarded the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant prior experience in the supply of desktop computers, and compliance with government regulations. Bidders must also ensure they have the necessary certifications to prove their business capability.
Bidders must provide valid registration certificates of their business, tax compliance documents, and any certifications that validate their capability in supplying desktop computers. Relevant experience certifications from previous contracts may enhance the bidder’s profile.
The submission process involves sending in the required documents in a sealed envelope clearly marked with the tender references. Electronic formats are preferred for submission, which should include both technical and financial proposals. All submissions must meet the outlined formats to ensure acceptance during the evaluation.
Yes, provisions are established to support MSEs and startups according to government policies. The evaluation process may extend benefits such as preference in technical scoring and potential financial incentives to encourage competitive participation from smaller firms. Compliance with the ‘Make in India’ initiative and local content rules may further enhance the evaluation metrics for these enterprises.
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