Department of Posts Tender by Kerala Postal Circle Department Of Posts (GEM/2025/B/6122088)
Goods Transport Service – Per KM Based Service - Mail Bags; Closed Body LCV Truck; 1500 Kgs
Tender Timeline
Tender Title: Goods Transport Service – Per KM Based Service - Mail Bags; Closed Body LCV Truck; 1500 Kgs
Tender Reference Number: GEM/2025/B/6122088
Issuing Authority/Department:
Ministry of Communications, Department of Posts
The Goods Transport Service - Per KM Based Service tender aims to procure logistics solutions for the transportation of mail bags using Closed Body Light Commercial Vehicles (LCVs) capable of carrying up to 1500 Kgs. The primary objective of this tender is to ensure an efficient and reliable transport service, crucial for fulfilling the postal department's operational requirements.
Scope of Work and Objectives
The selected vendor will be responsible for transporting approximately 99,965 quantities of mail bags within designated routes. The transportation service must ensure timely delivery while maintaining the integrity and security of the mail. A robust tracking mechanism is also expected to provide real-time updates on the shipment status.
Eligibility Criteria
To qualify for participation in this tender, vendors must meet the following eligibility requirements:
- Be a registered entity with a valid GST registration.
- Have previous experience in providing similar transport services.
- Ability to supply the necessary commercial vehicles that meet the required specifications.
Technical Requirements
The vehicles must be closed-body LCV trucks with a capacity of 1500 Kgs. Additionally, they should adhere to local regulatory standards, ensuring compliance with vehicle safety and emissions regulations. Vendors must also provide details regarding the vehicle maintenance and service records.
Financial Requirements
Bidders must possess financial stability to perform the contract effectively. Financial statements, including revenue records over the past few years, will be required for evaluation. Additionally, an Earnest Money Deposit (EMD) may be mandated to safeguard the procurement process.
Document Submission Details
Bidders are required to submit a comprehensive proposal consisting of:
- Company profile including registration and GST details.
- Technical documentation supporting vehicle specifications.
- Financial statements for the last three years.
- A copy of the EMD if applicable. Documents must be submitted electronically through the designated procurement portal.
Special Provisions
There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startup firms, allowing them to participate on easing terms. These provisions encourage local businesses to engage in government contracts, promoting growth in this sector.
Evaluation Process
Submissions will be evaluated based on technical capability, financial stability, past performance, and proposed pricing. A point-based evaluation system will be employed to ensure fairness and transparency. The highest-scoring bidders will be shortlisted for further discussions or presentations.
Delivery Locations
The transport service will cover various postal routes designated by the Department of Posts. Specific delivery locations will be communicated to the selected bidder upon contract award.
Contact Information
For any inquiries or additional information, interested bidders may refer to the official documents or communication portals put forth by the Department of Posts and the Ministry of Communications.
This tender reflects the commitment to enhance logistical efficiency within postal services, ensuring that vendors who can provide high-quality transport services are recognized and rewarded.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration and having prior experience in providing transportation services. Bidder companies must demonstrate their capability to supply vehicles that meet specified requirements, ensuring compliance with local regulations.
The vehicles must be Closed Body LCV trucks with a capacity to carry 1500 Kgs. Moreover, these vehicles must comply with local safety and emissions standards. Documentation proving the specifications and maintenance records is essential during the submission phase.
An Earnest Money Deposit (EMD) may be required as a part of the tender submission process. This deposit is essential to secure the bid and is typically 1-2% of the total bid amount, refundable upon conclusion of the project or selection processes as per the tender terms.
Documents must be submitted electronically using the designated procurement portal associated with the tender. This process ensures that all proposals are gathered systematically and can be evaluated efficiently by the Department of Posts.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate under favorable conditions. This initiative supports local businesses, promoting their development and involvement in government contracts.
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