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Tender Title: Goods Transport Service – Per Trip based Service - Mail Parcel
Tender Reference Number: GEM/2025/B/6010153
Issuing Authority: Department of Posts, Ministry of Communications
Overview
The Department of Posts, under the Ministry of Communications, is seeking proposals for Goods Transport Service related to Mail Parcel deliveries via Closed Body LCV Truck. The service aims to transport a total of 592 trips, each with a maximum capacity of 1000 Kgs. This tender involves a structured bidding process and aims to establish a reliable and efficient transport channel for the timely delivery of mail parcels.
Scope of Work and Objectives
The primary objective of this tender is to provide Goods Transport Services that ensure the safe and prompt delivery of mail parcels across designated locations. The selected vendor(s) will be responsible for:
- Collecting parcels from specified locations.
- Transporting parcels to designated delivery points.
- Ensuring compliance with all transport service standards and regulations.
- Maintaining the integrity of parcels during transit.
This service is crucial in enhancing the operational efficacy of the Department of Posts, ensuring that citizens receive their mail and parcels in a timely and efficient manner.
Eligibility Criteria
Eligibility for participation in this tender requires bidders to meet the following criteria:
- Registration as a legal entity in India.
- Previous experience in transport services, preferably related to mail or scaled logistics.
- Compliance with local transport regulations and safety standards.
- Valid licenses for transport operations and requisite insurance for vehicles.
Technical Requirements
Bidders are required to meet certain technical specifications for the Goods Transport Service:
- Use of closed body LCV Trucks with a capacity of up to 1000 Kgs.
- Vehicles must meet the safety and certification standards set forth by local transport authorities.
- Real-time tracking system for shipments must be employed for transparency.
- Ability to handle parcels with different sensitivities and requirements.
Financial Requirements
Bidders should provide a comprehensive financial proposal, including:
- Fixed costs associated with each trip, ensuring clarity in pricing.
- Additional costs for fuel, tolls, or any other operational expenses.
- Proof of financial stability and capability to handle the proposed volume of work.
Document Submission Details
All proposals must be submitted through the designated channel, including:
- A complete bid proposal document.
- Proof of registration and eligibility.
- Technical specifications and compliance documents.
- Financial proposal as outlined above.
Submissions must adhere to the specified format and be made by the deadline indicated in the tender notice.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing special considerations during the evaluation process. Additionally, startups are encouraged to apply, adhering to the ‘Make in India’ policies, promoting local manufacturing and services.
Evaluation Process
The evaluation of the bids will be based on:
- Compliance with eligibility and technical specifications.
- Cost-effectiveness of the financial proposals.
- Past performance in transport services.
- Proposed timelines and delivery capabilities.
The evaluation will be conducted in a transparent manner, ensuring fairness in the selection process.
Delivery Locations
The deliveries will span across various locations specified by the Department of Posts. Bidders should be familiar with these areas and demonstrate the capacity to service all specified locations efficiently.
Contact Information
For any inquiries or clarifications, interested parties are encouraged to reach out via the contact details provided within the tender notice documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity in India, demonstrating prior experience in transport services, particularly in mail or logistics, and adhering to local regulations and safety standards. Additionally, bidders must possess valid transport licenses and insurance for their vehicles, showcasing their capability to handle the proposed services effectively.
Bidders must ensure their fleet consists of closed body LCV trucks with a capacity of up to 1000 Kgs. Vehicles must meet all local transport safety and certification standards. Additionally, a real-time tracking system should be in place to offer transparency during the shipment process, ensuring safe handling of parcels throughout their transit.
Bidders must outline clear pricing models in their proposals, including a detailed breakdown of costs per trip. Any supplementary charges such as fuel, tolls, or operational overheads should also be indicated. The department will assess these payment terms based on cost-effectiveness during the evaluation process to ensure competitive pricing.
The evaluation will focus on adherence to eligibility criteria and technical specifications. Furthermore, financial proposals will be assessed for cost-effectiveness and overall value. The past experience and performance of bidders in transport services may also influence the selection, ensuring that the best-qualified vendor is chosen for the service.
Yes, Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, as special provisions will be made during the evaluation process. This initiative aligns with the government’s focus on promoting local businesses and ensuring equitable opportunities for smaller enterprises in government projects.
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