Department of Revenue Tender by Central Board Of Excise And Customs (cbec) (GEM/2025/B/6175787)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - SITC of VRF System
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Tender Title: SITC of VRF System
Tender Reference Number: GEM/2025/B/6175787
Issuing Authority: Department of Revenue, Ministry of Finance
The SITC of VRF System tender focuses on the comprehensive repair, maintenance, and installation of plant systems, particularly the VRF (Variable Refrigerant Flow) air conditioning system. This tender invites qualified vendors to provide services for the installation of a 42 HP VRF air conditioning system located on the 5th floor of the UPRNSS (HQ) in Sector 4, Gomti Nagar Extension, Lucknow, Uttar Pradesh.
Scope of Work and Objectives
The objective of this tender is to ensure the efficient installation and operational readiness of a cutting-edge VRF air conditioning system. Contractors are expected to conduct the following tasks:
- Perform detailed assessments of the site
- Procure and install the VRF system
- Validate the system's performance through functionality testing
- Provide maintenance support for a stipulated period after installation
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Be a registered entity with the appropriate trade licenses
- Have prior experience in the installation and servicing of VRF systems or comparable air conditioning solutions
- Hold valid certifications for relevant technical and quality standards
Technical Requirements
Bidders are expected to provide proof of compliance with recognized technical specifications and quality standards pertinent to the installation and operation of VRF systems. This includes:
- Adherence to safety regulations and installations codes
- Use of approved electrical wiring and mechanical components
- Provision of training to end-users on the operation of the VRF system
Financial Requirements
Prospective bidders must demonstrate their financial stability through:
- Submission of balance sheets for the last two financial years
- Evidence of having successfully completed similar projects within the specified financial thresholds
Document Submission Details
Bidders must submit all required documentation electronically through the specified submission platform. The following documents should be included:
- Company profile and registration certificates
- Technical and financial proposals
- Copies of prior work orders and completion certificates
Special Provisions
This tender contains provisions aimed at Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to participate actively and benefit from the initiative. This initiative supports the Make in India policies, encouraging local sourcing and procurement.
Evaluation Process
The evaluation of submitted proposals will follow a two-stage process:
- Technical Evaluation: Assessment of the technical proposal for compliance with specified requirements
- Financial Evaluation: Evaluation of pricing and cost-effectiveness based on the technical score
Bids will be scored according to predetermined criteria, and selection will favor those who meet both technical and financial standards effectively.
Delivery Locations
The successful contractor will deliver and install the equipment at the designated site in Lucknow, Uttar Pradesh. Installation timelines will be provided post-evaluation.
Contact Information
For further assistance, potential bidders may reach out to the Department of Revenue. Specific contact details can be accessed through the official tender FAQ section or platform portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity with valid trade licenses and previous experience in the installation and servicing of VRF systems or equivalent air conditioning services. Contractors must also hold necessary technical certifications and demonstrate capability through past project completions.
The technical specifications involve adherence to recognized installation codes, safety regulations, and the utilization of approved materials for the air conditioning system. Additionally, bidders should ensure they provide comprehensive training on operational aspects to end-users.
Bidders must submit an Earnest Money Deposit (EMD) as part of the proposal submission on the designated platform. The specific amount required will be specified in the tender documents and should be formatted according to the guidelines provided.
Submissions must be made electronically through the specified online platform. All documents, including technical and financial proposals, should be uploaded in the acceptable file formats, typically PDF or Word.
The tender features provisions specifically designed for Micro, Small, and Medium Enterprises (MSEs), promoting their participation. Additionally, it aligns with the government’s Make in India policies, thereby encouraging local content and procurement regulations to enhance the competitiveness of these enterprises.
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