Tender Title: Supply of School Chalks and Whiteboard Dusters
Reference Number: 24573333f
Issuing Authority: Department of School Education and Literacy, Ministry of Education

Scope of Work and Objectives

The primary objective of this tender is to procure a specified quantity of school chalks and whiteboard dusters that meet the required standards as outlined in the Indian Standards (IS). The tender encompasses two main categories:

1. Moulded White Chalks as per IS 2694
2. Colored Chalks as per IS 4222
3. Whiteboard Dusters

Successful bidders are expected to deliver a total quantity of 575 units of the aforementioned items. The items must demonstrate compliance with the quality specifications necessary for educational institutions, ensuring durability and usability in school environments.

Eligibility Criteria

To ensure selection of capable suppliers, the following eligibility criteria must be met:

• Bidder must be a registered entity in accordance with relevant regulations.
• The organization must possess necessary certifications attesting to the quality standards upheld for school supplies.
• Prior experience in supplying educational materials may be beneficial.
• All bidders must comply with local content procurement policies as outlined by the government.

Technical Requirements

Bids must adhere to specified technical requirements, which include:

• Compliance with the Indian Standards (IS 2694 for white chalk and IS 4222 for colored chalks).
• Proof of past quality compliance through relevant certifications.
• Sample products may be requested for demonstration of quality during the bid evaluation process.

Financial Requirements

In pursuit of transparency and fairness, bidders need to accomplish the financial requirements, which include:

• Submission of a comprehensive pricing structure.
• Proof of financial stability, evidenced through recent balance sheets or financial auditor reports.
• Compliance with the necessary Earnest Money Deposit (EMD) regulations set forth by the issuing authority.

Document Submission Details

All documents, including but not limited to the technical proposal, financial bid, and proof of eligibility shall be submitted electronically through the designated tender portal. Bidders are encouraged to ensure that the submitted documents are in acceptable formats such as PDFs or Word documents for ease of processing.

Special Provisions

This tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and start-ups, providing advantages that may include set-aside quotas as well as potential financial support. Bidders are encouraged to detail their MSE or start-up status in their submissions to leverage these benefits.

Evaluation Process

The evaluation process will follow a structured approach where bids will be assessed based on:

• Compliance with technical specifications.
• Pricing considerations, focusing on value for money rather than the lowest bid.
• Completeness and clarity of submit documentation.
  The outcome of the evaluation will be communicated to all participating bidders, ensuring transparency throughout the process.

Delivery Locations

Delivered items are anticipated to be dispatched to various educational institutions across the region as directed by the Department of School Education and Literacy. Detailed delivery locations will be provided post-evaluation.

Contact Information

For any queries regarding this tender, bidders are advised to reach out through the communications section of the tender portal.

By meeting the outlined requirements and processes, the bidders will contribute positively to enhancing educational facilities through the supply of high-quality school supplies.