The tender titled GEM/2025/B/6050164 is issued by the Department of School Education and Literacy, under the Ministry of Education. This tender pertains to the procurement of electronic digital postal franking machines, which are crucial for enhancing efficiency in postal operations within educational institutions across India.

Scope of Work and Objectives

The primary objective of this tender is to acquire a digital postal franking machine capable of handling the mailing requirements of educational institutions. This equipment should streamline the mailing process, support a variety of postal services, and provide accurate franking capabilities. The scope includes delivery, installation, and training of personnel to ensure the effective use of the franking machine.

Eligibility Criteria

To qualify for participation, bidders must be a registered entity with a relevant focus on supply and servicing of electronic digital postal franking machines. They must possess the necessary certifications and technical expertise to ensure compliance with the stipulated technical specifications and quality standards.

Technical Requirements

The technical requirements mandate that the proposed machines must meet specific operational specifications. This includes advanced capabilities for printing postage, compatibility with various postal services, and adherence to local regulatory standards. Detailed technical specifications will be provided in the tender documents.

Financial Requirements

Bidders are required to submit a competitive pricing proposal. A clear breakdown of costs, including any additional fees for training, maintenance, and warranty services, should be included in the financial proposal.

Document Submission Details

All submissions must be made electronically through the official tender portal. Bidders are encouraged to prepare all required documents in the specified format to facilitate a smooth evaluation process.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, aiming to overcome barriers to entry in the tendering process. Specific incentives may be outlined in the tender details to support these entities.

Evaluation Process

The evaluation process will involve a technical review of the bids against the outlined criteria, focusing on quality, compliance with technical specifications, and financial feasibility. This is aimed at ensuring that only capable vendors are selected for the project.

Delivery Locations

The delivery of the electronic digital postal franking machine will be required at various educational institutions across the country, as specified in the contract terms.

Contact Information

For further inquiries, bidders may refer to the official website or contact the appropriate department listed in the tender documents. It is crucial to have clear communication channels during the bidding process to clarify any doubts pertaining to the tender.

In summary, this tender represents a significant opportunity for vendors specializing in electronic postal equipment to contribute to the educational sector by providing necessary technology that enhances operational efficiency. All interested parties are strongly encouraged to review the tender documentation carefully and prepare their submissions promptly.