The GEM/2025/B/6168660 tender, issued by the Department of School Education and Literacy under the Ministry of Education, invites bids for the procurement of Answer Books/Booklets for Examinations (Version 3). This comprehensive tender aims to deliver 55,000 units of high-quality answer books designed to facilitate examinations for students, ensuring accessibility and effective assessment tools across educational institutions.
Scope of Work and Objectives
The primary objective of this tender is to procure Answer Books/Booklets that meet the educational requirements for various state-wide examinations. These booklets should maintain clarity and structure to assist students in presenting their answers effectively. Bidders are expected to provide detailed specifications that demonstrate understanding of educational standards and quality.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements outlined below:
- Must be a registered entity recognized under applicable laws in the country.
- Previous experience in supplying educational materials, particularly examination-related products, is highly desired.
- Compliance with any relevant operational standards, including ISO certifications or equivalent quality assurance measures.
Technical Requirements
The technical specifications for the answer books include:
- High-quality paper that is bleed-resistant and suitable for writing with various pens and pencils.
- Durability that withstands handling during examinations without tearing or damage.
- Printed guidelines that adhere to standard examination protocols.
Bidders should provide a comprehensive list of technical details and samples that exhibit compliance with the above standards.
Financial Requirements
Bidders must submit a detailed financial proposal that includes the cost per unit, bulk order pricing, and any applicable taxes. Financial stability and disclosures, such as net worth, may also be requested to ensure the bidder's capacity to fulfill the order.
Document Submission Details
Bids must be submitted electronically through the designated procurement portal. All appropriate certifications, including business registration, tax clearance documents, and previous supply agreements, must accompany submissions. Late submissions will not be considered.
Special Provisions
This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and provides special consideration for startups. Registrations under relevant government initiatives will be advantageous for applicants and may facilitate more streamlined evaluation processes.
Evaluation Process
The evaluation of bids will primarily focus on:
- Compliance with eligibility and technical requirements.
- Financial proposals that provide competitive pricing while ensuring quality.
- Track record and delivery reliability.
A transparent evaluation committee will oversee the assessment, ensuring objectivity and fairness throughout the process.
Delivery Locations
Bidders are required to specify their capacity to deliver the answer books to designated educational institutions across various regions. Delivery logistics should maintain adherence to timelines set forth in the tender guidelines.
Contact Information
For any inquiries regarding the tender, bidders may reach out to the Department of School Education and Literacy. Detailed contact information is available through the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized under applicable local laws. Suppliers should demonstrate their ability to provide educational materials, particularly in examination products. Past experience in fulfilling similar contracts and adherence to quality standards is highly regarded. Being compliant with operational certifications, like ISO standards, can also enhance eligibility.
The technical specifications for the answer books necessitate high-quality paper that does not bleed through and allows for writing with various types of pens and pencils. Additional features such as durability against tearing and clear printed guidelines are vital, ensuring they meet education standards for examinations. Suppliers need to submit samples showcasing compliance with these specifications.
An Earnest Money Deposit (EMD) may be required as part of bid submission to demonstrate financial commitment. Typically, this sum is returned after the completion of bid evaluations unless the bidder withdraws their offer post-submission. The exact amount and instructions for payment will be specified in the tender documentation.
The tender emphasizes support for Micro, Small, and Medium Enterprises (MSEs) and provides special provisions to encourage their participation. MSEs enjoy benefits such as reduced financial requirements and preferential evaluation aspects. Startups may also leverage unique government initiatives aimed at fostering innovation and local procurement, thus enhancing market access.
Bids will undergo a thorough evaluation process, based on compliance with eligibility and technical criteria, along with financial considerations. The results of evaluations will be communicated to all bidders through the procurement portal, ensuring transparency and consistency. Bidders can expect notifications regarding their success or areas for improvement in subsequent opportunities.
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