The Department of Science and Technology (DST), under the Ministry of Science and Technology, invites interested bidders to participate in the tender titled Xenon Light Source (Reference Number: GEM/2025/B/6118154). This tender aims to procure Xenon Light Source units along with several optional items that may fulfill additional requirements based on project specifications.
Scope of Work and Objectives
The primary objective of this tender is to supply a total of five (5) Xenon Light Source units, adhering to the technical specifications, quality standards, and delivery timelines set forth by the DST. The scope includes the delivery and installation of these units, along with any necessary accessories that would enhance their operational capabilities. Bidders must present a comprehensive proposal detailing how they will meet the specific needs outlined in the tender documentation.
Eligibility Criteria
To be considered for this tender, bidders must comply with the following eligibility criteria:
- Must be a legally registered entity capable of entering contracts.
- Experience in supplying similar equipment, as demonstrated by past procurement records may be advantageous.
- Registration in the GEM (Government E-Marketplace) portal is mandatory.
Technical Requirements
The technical specifications for the Xenon Light Source units must include:
- High-intensity output and extended operational lifespan.
- Compliance with international quality standards.
- Technical documentation outlining performance metrics and usability.
Bidders are required to submit detailed product data sheets and compliance certifications that support these specifications.
Financial Requirements
Bidders are expected to provide their financial proposal, including:
- A detailed pricing structure for the Xenon Light Source and optional items.
- Any applicable taxes and shipping costs.
- Confirmation of the Earnest Money Deposit (EMD) as specified in the tender notice.
Document Submission Details
All proposal documents must be submitted electronically through the GEM portal. The required documents include:
- Technical proposal.
- Financial proposal.
- Company registration and relevant certificates.
- Compliance certifications demonstrating adherence to the required standards.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. This means that additional benefits may be available to eligible bidders in the form of price preferences and relaxed eligibility criteria, encouraging competition and participation from smaller entities.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Conformance to the technical specifications.
- Financial competitiveness of the bid.
- Previous experience in similar projects.
- Compliance with quality and delivery standards.
The evaluation will occur in two stages: first, an examination of technical proposals, followed by a financial assessment of shortlisted bidders.
Delivery Locations
The delivery of the Xenon Light Source units is expected at designated locations specified by the Department of Science and Technology upon final selection of the successful bidder.
Contact Information
For further inquiries regarding this tender, please refer to the official contact channels provided on the GEM portal. Direct contact is encouraged for clarity on submission protocols and specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with the ability to provide evidence of similar past projects. Bidders must also be registered on the GEM portal to participate in the tender. Documentation confirming these conditions is essential and must be submitted along with the proposal.
The technical specifications require that the Xenon Light Source units demonstrate high output intensity and optimal durability, complying with acclaimed international quality standards. Bidders must provide comprehensive data sheets and any relevant compliance certifications that affirm these specifications.
The Earnest Money Deposit (EMD) is a financial commitment that bidders are required to submit as part of their proposal. It serves to secure the bid and affirm the bidder’s intent to undertake the contract if selected. Details regarding the exact amount and submission process will be specified in the tender notice.
The evaluation and selection process will involve scrutinizing both the technical and financial proposals. Initial assessments will focus on compliance with technical specifications, followed by a financial evaluation. Bidders that meet the necessary criteria in both stages will be shortlisted, with final selection communicated through the GEM portal.
Yes, the tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may benefit from special price preferences, which can enhance competitive bidding and promote inclusivity in the procurement process. Additionally, startups may find relaxed eligibility criteria to encourage participation.
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