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Tender Title and Reference Number
Fabrication, Supply and Installation of HVAC Galvanized Iron Sheet Ducting
Tender Reference Number: GEM/2025/B/6109446
Issuing Authority/Department
This tender is issued by the Department of Science and Technology (DST) under the Ministry of Science and Technology.
Scope of Work and Objectives
The primary objective of this tender is to acquire comprehensive services for the fabrication, supply, and installation of HVAC galvanized iron sheet ducting. The successful bidder will be responsible for ensuring that the ducting meets specific technical and quality standards, contributing to efficient HVAC operations in designated facilities. This includes but is not limited to the design, manufacture, delivery, and installation processes, adhering to all relevant regulations and standards.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific criteria established by the issuing authority. This includes, but is not limited to:
- Possession of necessary registrations and certifications as mandated by the industry standards.
- Proven experience in similar fabrication and installation projects.
- Capability and resources to fulfill the scope of work efficiently.
Technical Requirements
Bidders are expected to ensure that all HVAC galvanized iron sheet ducting complies with defined technical specifications and quality assurance processes, including:
- Compliance with local and national HVAC standards.
- Incorporation of sustainable and safe materials in production and installation.
- Evidence of effective quality control measures during the fabrication stage.
Financial Requirements
Bidders should be prepared to demonstrate financial stability and offer:
- A competitive bidding price with transparent breakdowns of costs pertinent to the scope.
- Assurance of exploring value engineering techniques to optimize costs.
- Any additional financial guarantees or disclosures as may be required during the evaluation process.
Document Submission Details
All bids must be submitted electronically through the designated platform, ensuring compliance with the submission formats and requirements specified in the tender guidelines. Necessary certificates and documentation substantiating eligibility must accompany the proposal.
Special Provisions
Bidders categorized as Micro, Small, and Medium Enterprises (MSEs) may benefit from certain provisions designed to encourage participation from smaller businesses in the tendering process. Startups also have tailored benefits that can be leveraged.
Evaluation Process
Submissions will be evaluated based on predefined criteria that assess both technical capability and financial viability. Key considerations include:
- Quality of proposed solutions.
- Cost effectiveness.
- Compliance with eligibility and technical requirements.
Delivery Locations
Successful bidders will be required to deliver and install the ducting within specified locations as defined in the tender documentation, which must be detailed in the proposal.
Contact Information
For further inquiries and additional information regarding the tender, interested parties can reach out through the officially designated channels. Specific email and contact details for this tender will be provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with industry standards, demonstrating relevant experience in similar projects, and possessing the necessary licenses and certifications. Bidders must also provide proof of their capability to deliver high-quality fabrications, realizing the HVAC needs of the project effectively.
Bidders must include various essential certificates which may comprise business registration documents, quality assurance certifications, and technical support capabilities in their bids. Furthermore, compliance with industry-specific regulations regarding HVAC systems is imperative to ensure adherence to expected standards.
The registration process involves submitting standard documentation through the official tender portal. Bidders might need to create an account, where details about the HVAC ducting specifications must be uploaded. Ensure you have all necessary information readily available to expedite your registration.
Payment terms typically include an initial advance, followed by milestone payments based on project phases such as completion of fabrication and installation stages. Bidders should refer to the specific financial requirements outlined in the tender to ensure compliance with any stipulated terms related to project deliverables.
Yes, MSEs can take advantage of special provisions designed to level the playing field in the tendering process, which may include relaxed eligibility criteria, separate evaluation benchmarks, and potential financial incentives. These initiatives are aimed at promoting the participation of smaller entities, fostering inclusive growth within the HVAC sector.
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