Tender Title: Supply and Installation of Self-Contained Drinking Water Coolers
Reference Number: 8294c063
Issuing Authority: Department of Space
The Department of Space invites bids for the supply and installation of Self-Contained Drinking Water Coolers (V3) in accordance with the standard IS 1475. This initiative aims to enhance the access to potable water within the department's facilities and promote health and hygiene standards among personnel.
Scope of Work and Objectives
The main objective of this tender is to procure 10 Self-Contained Drinking Water Coolers that meet specific performance and safety standards. The bidders are responsible for not only supplying these units but also for their proper installation and commissioning. The requirements include:
- Compliance with IS 1475 specifications.
- Energy efficiency and eco-friendly features.
- Provision for maintenance and warranties as stipulated by the manufacturer.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity authorized to conduct business in India.
- Experience in supplying and installing water coolers for governmental or large institutional projects.
- Submission of proof of previous similar supply contracts will be advantageous.
Technical Requirements
The technical specifications for the Self-Contained Drinking Water Coolers include:
- Capacity to serve a minimum of 100 liters per day.
- Cooling technology compliant with current energy conservation standards.
- Durability and corrosion resistance of materials used.
Bidders must present detailed technical data sheets demonstrating compliance with the above requirements and provide warranty details for the equipment.
Financial Requirements
Bidders are required to submit a financial bid that outlines the total cost for the supply and installation of the specified coolers. Additionally, bidders should include:
- Breakdown of costs, including any applicable taxes, installation charges, and warranty terms.
- Evidence of financial stability, such as bank statements or credit reports.
Document Submission Details
All proposals must be submitted electronically through the designated tender portal. Bidders should ensure that all required documents are included and formatted according to the submission guidelines. The following documents are mandatory:
- Company registration certificate
- GST registration
- Technical compliance data
- Financial bid
Special Provisions
The tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and startups as per the government's policies. Bidders from these categories are encouraged to apply as they may receive preference during the evaluation process.
Evaluation Process
The evaluation of proposals will be based on:
- Compliance with technical specifications.
- Financial viability of the proposed bid.
- Past experience and performance records in similar contracts.
A two-part evaluation system will be employed, assessing technical qualifications first, followed by the financial bid.
Delivery Locations
The water coolers will be delivered and installed at various locations determined by the Department of Space across its facilities. Detailed delivery and installation instructions will be provided to successful bidders.
Contact Information
For further inquiries, bidders may reach out to the tender issuing authority through the official communication channels provided on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity authorized to conduct business in India, with prior experience in supplying and installing drinking water coolers for governmental or large institutional projects. Bidders should submit proof of previous contracts to enhance credibility.
The technical specifications for the Self-Contained Drinking Water Coolers stipulate a minimum capacity of 100 liters per day and compliance with IS 1475. Bidders must provide detailed data sheets demonstrating product compliance and include warranty information to ensure reliability and serviceability.
The Earnest Money Deposit (EMD) required may vary, but typically, it is a percentage of the total bid amount. This deposit must accompany the technical bid to demonstrate the bidder’s commitment. Make sure to also review any specific instructions provided in the tender document regarding the amount and payment methods.
Bids must be submitted electronically through the specified tender portal, following detailed formatting guidelines. It is important to include all required documents such as registration certificates, technical compliance reports, and financial bids to ensure the submission is complete and considered valid.
The tender outlines provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation. Such bidders may receive preference during evaluation, which includes considerations for cost and capability, followed by opportunities to participate in government contracts to foster industrial growth.
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