Tender Title: Operation and Maintenance of Electro-Mechanical Installations
Reference Number: 4719c197
Issuing Authority
The tender is issued by the Department of Telecommunications (DOT) under the Ministry of Communications.
Scope of Work and Objectives
This tender focuses on the operation and maintenance of electro-mechanical installations at two specific locations: the TAX building and the CTO building, both located in Jaipur. The primary objective is to ensure the optimal performance and reliability of the electro-mechanical systems to support the operational effectiveness of these facilities. The awarded contractor will be responsible for routine maintenance, emergency repairs, and adherence to safety and performance standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities possessing a valid license for providing maintenance services in the specified sector. Additionally, bidders should demonstrate prior experience in similar projects, ideally with governmental or large institutional clients, which will affirm their capacity to manage the responsibilities outlined within this tender.
Technical Requirements
Bidders are required to meet specific technical specifications, which include:
- Availability of trained personnel with certifications in electro-mechanical systems.
- Compliance with established quality standards relevant to maintenance and operation.
- Ability to perform regular testing and validation as per industry standards.
Financial Requirements
Bidders must provide proof of financial stability, which demonstrates their ability to undertake the project. This may include:
- Recent financial statements.
- Evidence of previous successful contracts of similar size and scope.
Document Submission Details
All submissions should be completed electronically through the designated portal. Required documentation includes:
- Technical proposals detailing the methodology and timeline for the project.
- Financial proposals that present the cost breakdown and terms of payment.
- Compliance documentation that aligns with local laws and procurement requirements.
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) and startups may receive preferential treatment during the evaluation process, encouraging broader participation and support for smaller businesses in line with governmental policies.
Evaluation Process
Proposals will be evaluated based on a combination of technical proficiency, financial feasibility, and past performance. The evaluation process will use a transparent scoring system, ensuring fairness and clarity in selection.
Delivery Locations
The project pertains to the maintenance of installations specifically at:
- TAX Building, Jaipur
- CTO Building, Jaipur
Contact Information
For inquiries related to this tender, contracting parties are encouraged to reach out through the official channels provided during the tender opening. Details regarding the submission of queries will be available in the submission portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid license to operate in the field of electro-mechanical systems maintenance. It is essential to have prior experience in similar projects, showcasing the ability to meet the contractual obligations effectively. Documentation confirming such experience and registration must be submitted to govern compliance with tender specifications.
The necessary technical specifications encompass a range of qualifications and standards such as having qualified personnel with certifications pertinent to electro-mechanical systems. Bidders must also demonstrate their adherence to quality standards that guide maintenance operations. Regular testing protocols should be in place to meet industry benchmarks ensuring that installations continue to perform optimally.
The performance security requirement involves submitting a bond or form of security that guarantees the fulfillment of the contract terms. This security aims to protect the interests of the Department of Telecommunications, ensuring that the awarded contractor meets the specified obligations. Details regarding the exact amount and form of security will be communicated post-evaluation.
Post-submission of proposals, the evaluation and selection process commences. This stage includes the assessment of technical and financial aspects based on a predefined scoring system. Notifications of results will be shared with all participating bidders, outlining the outcomes of their submissions and providing feedback as necessary.
The tender offers specific benefits for MSEs, allowing them to compete on a more even footing with larger firms. These benefits may include relaxed financial criteria, special evaluation consideration, and support under governmental initiatives aimed at enhancing the involvement of smaller enterprises in public contracts. This initiative encourages local growth and adherence to ‘Make in India’ policies.
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