Tender Title: Issuance of Smart Cards/ID Cards
Tender Reference Number: GEM/2025/B/6161685
Issuing Authority/Department: Department of Telecommunications (DOT), Ministry of Communications
Overview
The Department of Telecommunications invites tenders for the Issuance of Smart Cards/ID Cards. This project aims to create a robust and secure identification system through the issuance of smart cards that meet specific requirements outlined in the Request for Proposal (RFP). The initiative is part of a broader endeavor to enhance identification mechanisms, improve service delivery, and boost security measures.
Scope of Work
The scope includes the design, production, and distribution of Smart Cards/ID Cards. The successful bidder will be required to adhere to the specifications provided in the RFP while ensuring that the cards are functional, durable, and equipped with the latest technology to prevent forgery and tampering.
Objectives
- To implement a secure identification system that aligns with national standards.
- To improve the efficiency of public service agencies by streamlining identity verification processes.
- To enhance user experience through user-friendly smart card designs.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity.
- Experience in the issuance of smart cards or similar identification technology.
- Compliance with all regulatory and legal requirements set forth by the Ministry of Communications.
Technical Requirements
The successful bidder will be required to fulfill the following technical requirements:
- The smart cards must be manufactured using durable materials.
- Cards should incorporate advanced security features such as holograms, barcodes, and microchips.
- Ability to integrate with existing systems for ease of data management.
Financial Requirements
Participants are expected to demonstrate financial stability, including:
- Submission of recent financial statements.
- Details regarding the funding to be allocated for the project.
- Payment terms that align with contract execution timelines.
Document Submission Details
- All bidders must submit their proposals electronically through the GEM portal.
- Required documents include a proposal outline, financial statements, technical specifications, and compliance certifications.
- Submission must be made by the specified deadline to be considered valid.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) shall receive benefits as per the Government’s policies encouraging participation of smaller businesses.
- Startups will also be given special consideration, aimed at promoting innovation and entrepreneurship within the sector.
Evaluation Process
Bids will be evaluated based on compliance with technical specifications, financial viability, and experience in similar projects. The evaluation criteria will include:
- Conformance to the established norms and requirements.
- Prices offered compared to other bids.
- Quality and comprehensiveness of the technical proposal.
Delivery Locations
The delivery of smart cards will be required at various designated locations across the country, as specified in the requirements set forth in the RFP.
Contact Information
For any inquiries regarding this tender, participants are encouraged to contact the Department of Telecommunications as indicated in the official tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in issuing smart cards or similar identification technology, and meeting all relevant regulatory and legal compliance criteria set forth by the Ministry of Communications. Additionally, bidders must demonstrate financial credibility through recent earnings statements.
The smart cards must adhere to established technical specifications including the use of durable materials, integration of advanced security features such as holograms and embedded microchips, and compatibility with existing identification systems to ensure seamless data management and security.
The EMD details require bidders to submit a specified amount as a deposit to ensure commitment. This sum is usually defined in the tender document and serves as a guarantee against withdrawal or failure to comply with bid conditions. Participants are advised to refer to the RFP for specific amounts and conditions.
Proposals must be submitted electronically through the GEM portal in the specified format outlined in the tender documents. It includes uploading required documents, such as technical and financial proposals, before the designated deadline to ensure valid submission.
MSEs are entitled to specific benefits under governmental policies that promote participation and competitive pricing. These may include simplified bidding processes, reduced fees, and additional points during the evaluation phase aimed at encouraging participation from smaller entities in governmental tenders.
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