Tender Title: Supply of Computer Monitors
Reference Number: GEM/2025/B/6159775
Issuing Authority/Department:
Department of Telecommunications (DOT), Ministry of Communications
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply of high-quality computer monitors. The successful bidder will be required to provide a total quantity of 3 monitors that meet the specifications outlined in the tender documentation. This supply aims to enhance the operational efficiency of the Department of Telecommunications and ensure that the department remains at the forefront of technological advancements.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with a valid business license
- Must not be subjected to debarment or suspension by government agencies
- Bidders should comply with local and international standards applicable to the supply of computer equipment
- Must possess relevant past experience in supplying similar goods to government departments or public sector entities
Technical Requirements
Bidders must ensure that the computer monitors provided conform to the following technical specifications:
- Technology: LCD/LED with a minimum size of 21 inches
- Resolution: Full HD (1920 x 1080) or higher
- Connectivity: HDMI and VGA ports
- Additional Features: Anti-glare surface, adjustable stands, and energy-efficient designs
Financial Requirements
Each bid must include financial documents including:
- A detailed quotation for the total cost of 3 computer monitors
- Pricing should be inclusive of all taxes, duties, and fees
- Proof of financial stability and capability to meet the delivery obligations
Document Submission Details
All documents and bids must be submitted electronically in the defined format through the appropriate tender management portal. Bidders should ensure that all required documentation, including technical and financial proposals, is submitted by the specified deadline.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, promoting inclusivity in the procurement process. Qualified MSEs may benefit from favorable evaluation criteria which may support their capabilities in handling such contracts.
Evaluation Process
The evaluation will be conducted based on predefined criteria focusing on:
- Compliance with technical specifications
- Financial competitiveness
- Prior experience and client feedback
- Delivery timelines and capability
Delivery Locations
The successful bidder will be required to arrange for delivery of the computer monitors to designated locations as specified in the contract. The bidders should factor in logistics and delivery timelines when preparing their proposals.
Contact Information
For more detailed inquiries and clarifications regarding this tender, potential bidders may contact the Department of Telecommunications through their official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate in the tender for the supply of computer monitors, bidders must meet specific eligibility requirements outlined by the Department of Telecommunications. Eligibility criteria include being a registered entity with a valid business license, not being subjected to debarment or suspension by any governmental agencies, and demonstrating the ability to comply with local and international standards relevant to computer equipment supply. Additionally, bidders must provide documented experience in similar contracts in the past.
Bidders are required to submit several crucial certificates as part of their tender application. These include a valid business registration certificate, proof of compliance with quality standards for electronics, and any certifications relevant to energy efficiency. Each submitted certificate must be verified to ensure the bidder meets the eligibility criteria defined in the tender documents.
Documents must be submitted in the specified formats, typically including PDF and Word files. It is essential that all technical and financial proposals are submitted in their complete forms and not in abbreviated or altered formats to avoid disqualification. Ensure that all documents are clearly legible and meet submission guidelines to facilitate a smooth evaluation process.
The payment terms associated with this tender will be detailed in the awarded contract. Typically, payments may be structured as partial payments upon delivery, with the final balance due upon acceptance of the goods. Bidders should ensure they clearly understand these terms when preparing their proposals to avoid discrepancies.
This tender provides significant benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. The evaluation process is designed to favor the inclusion of bids from MSEs to promote their participation in government procurement. Furthermore, these entities can leverage special provisions that enhance their competitiveness, thereby supporting local entrepreneurship and innovation in the supply of essential equipment.
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