Tender Title: High Mast Lighting Tower for Large Area with LED Flood Lighting System
Tender Reference Number: 19461d442
Issuing Authority/Department: Directorate of Municipal Administration
The High Mast Lighting Tower project aims to enhance the lighting of large areas through the installation of practical and eco-friendly LED Flood Lighting Systems. This initiative underscores the commitment to modernize city infrastructure while promoting sustainable energy usage. The successful bidder will be responsible for delivering a total of 20 High Mast Lighting Towers outfitted with advanced LED lighting technology.
Scope of Work and Objectives
The primary objective of this tender is to procure and install high-quality High Mast Lighting Towers. The scope of work encompasses:
- Design and configuration of High Mast systems suitable for extensive coverage.
- Installation of LED Flood Lighting Systems to ensure efficiency and longevity.
- Regular maintenance and support for optimal performance post-installation.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility requirements:
- Possess valid registration as a supplier or contractor.
- Offer documented experience in designing, installing, and maintaining lighting systems; references from previous projects are advantageous.
- Ability to provide warranty and service agreements for installed equipment.
Technical Requirements
The technical specifications for the lighting systems must include:
- High Mast Towers constructed from corrosion-resistant materials with a minimum height suitable for extensive area coverage.
- LED Flood Lights characterized by high luminous output, energy efficiency, and a minimum lifespan of 50,000 hours.
- Compliance with relevant industry standards and norms ensuring durability and safety.
Financial Requirements
Bidders must provide proof of financial stability, including:
- Bank statements or financial reports for the past year.
- The ability to furnish any required performance security and compliance with payment terms outlined in the final agreement.
Document Submission Details
All proposals must include comprehensive documentation including:
- Completed bid form and technical proposals.
- Financial proposals specifying pricing, warranty terms, and payment schedules.
- Required certifications and compliance documents in the accepted format.
Submissions should be made electronically via the designated portal, and it is critical to ensure that all documents are formatted correctly to avoid disqualification.
Special Provisions
Preference will be given to Micro, Small, and Medium Enterprises (MSEs). Startups are encouraged to participate, allowing them opportunities to gain experience and market access. Compliance with 'Make in India' initiatives will also be a determining factor during the evaluation process.
Evaluation Process
Bids will be evaluated on a comprehensive basis, analyzing technical capabilities and financial offerings to ensure the best value. The process will involve:
- Technical evaluation of proposals based on compliance with specifications and relevant experience.
- Financial evaluation to assess cost-effectiveness and transparency.
Delivery Locations
The installation is expected to take place in specified urban areas designated by the Directorate of Municipal Administration, ensuring widespread accessibility of public infrastructure.
Contact Information
For further inquiries, participants may direct questions to the office of the Directorate of Municipal Administration, ensuring all communication follows the official submission protocols outlined in the tender instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity possessing necessary trade licenses. Bidders should demonstrate relevant experience in installing lighting systems, along with providing references. Financial stability, including bank statements and performance security availability, is also crucial.
Bidders are required to submit various certificates such as company registration documents, GST registration, and any industrial safety compliance certificates. It’s essential to ensure that all submitted documents align with procurement norms and quality standards specified in the tender.
Bids must be submitted through the designated electronic portal in specified document formats such as PDF or Word. It’s necessary to ensure that all documents are devoid of encryption or restrictions for successful evaluation, alongside adhering to the guidelines on deadlines.
The payment terms will typically include an initial advance upon contract signing, followed by milestones tied to project completion stages. Bidders should detail their proposed financial structures, including timelines for payment and any associated conditions.
Yes, Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. They may receive favorable evaluation terms and other provisions that facilitate their engagement in large-scale government projects, aligning with local procurement rules and initiatives like ‘Make in India.’
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